Project Administrator

2 months ago

Edmonton, Canada Canem Systems Ltd Full time

**Job Description Summary**

The **Project Administrator** plays a crucial role in supporting projects operations and branch administration. This position requires a detail-oriented individual with a strong understanding of project management, and the ability to provide administrative support. Project Administrators collaborate closely with project managers, cross-functional teams, branch operations, clients, and vendors to ensure timely invoicing, efficient financial management, and effective administration of related activities.

**What You Will Be Working On**
- Support cost control methodologies tailored to project management.
- Assist project managers and cross-functional teams in managing and adhering to project coding structure.
- Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
- Support Payroll collection, reporting and approval processes.
- Administrative support for project expenses such as permitting, employee expenses, insurance and bonding requirements.
- Assist in material order preparation and tracking as required.
- Manage, create and track project related files and processes.
- Attend meetings and record and distribute minutes of meeting.
- Assist with Operations and Maintenance (O&M) Manuals at closeout.
- Collaborate closely with project managers, cross-functional teams, clients, and vendors to ensure effective communication and alignment.
- Address inquiries from clients, internal teams, and vendors regarding project details, invoicing details, payroll, time collection, and administrative processes.
- Build and maintain strong relationships with business operations, clients and vendors, providing exceptional service.
- Perform the accurate and timely generation of invoices based on project milestones, contractual terms, and client requirements.
- Gather and compile necessary information for invoicing, such as project deliverables, timesheets, expense reports, and procurement records.
- Provide general administrative support to the business operations including but not limited to reception, general office support, company event support.
- Assist in general office material/supply ordering and processing of office and project expenses.
- Support fostering a collaborative and productive work environment based on trust, ensuring effective communication and alignment within the team and with other departments.
- Employ a continuous learning and development mindset, fostering professional growth in cost control, invoicing, payroll processes, and administration.

**What We Are Looking For**
- Minimum 3 years’ administrative experience.
- Previous construction experience considered an asset.
- Experience with tracking documentation in a database, such as Procore, Bluebeam, SharePoint, or Viewpoint.
- Superior computer skills in Microsoft Office Word, Excel, Power Point and Outlook.
- Ability to learn and adapt to changing systems, technology, and procedures.
- Confident, detail orientated, enthusiastic and positive team player
- Superior interpersonal, organizational, and analytical skills.
- Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative.
- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment.
- Strong written and oral communication skills.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

  • Office Administrator

    6 months ago

    Edmonton, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Project Manager

    6 months ago

    Edmonton, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    5 months ago

    Edmonton, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Administrative Coordinator

    3 weeks ago

    Edmonton, Alberta, Canada First Gear Project Full time

    As an Administrative Assistant at First Gear Project, you will play a vital role in the smooth functioning of our office operations. Your primary responsibilities will include overseeing and coordinating office administrative procedures, reviewing and evaluating new administrative processes, and establishing work priorities to ensure procedures are followed...

  • Administrative Support Specialist

    1 month ago

    Edmonton, Alberta, Canada First Gear Project Full time

    Job SummaryWe are seeking an Administrative Support Specialist to join our team at First Gear Project. The successful candidate will be responsible for carrying out administrative activities of the establishment, overseeing and co-ordinating office administrative procedures, and reviewing and evaluating new administrative procedures.Key ResponsibilitiesCarry...

  • Administrative Support Specialist

    7 days ago

    Edmonton, Alberta, Canada First Gear Project Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at First Gear Project. As an Administrative Support Specialist, you will be responsible for carrying out administrative activities of the establishment, overseeing and co-ordinating office administrative procedures, reviewing and evaluating new...

  • Project Administrator

    6 months ago

    Edmonton, Canada Sterling Fire Protection Inc. Full time

    Come join Sterling Fire Protection, where our passion for safety and commitment to excellence unite. As a leader in the fire protection industry, we are dedicated to safeguarding lives and property through our unwavering commitment to fire safety. If you're driven by a commitment to excellence, have a passion for making a difference, are dedicated to...

  • Project Administrator

    6 months ago

    Edmonton, Canada DES Engineering Limited Full time

    **Job Summary** The Project Administrator is responsible for providing various administrative and coordination duties to support internal project teams as well as coordinating with and providing information to relevant external stakeholders. Reporting to the President, this individual is primarily involved in project, accounting and administrative...

  • Project Administrator

    6 months ago

    Edmonton, Canada RS Sterling Fire Protection Inc. Full time

    Come join Sterling Fire Protection, where our passion for safety and commitment to excellence unite. As a leader in the fire protection industry, we are dedicated to safeguarding lives and property through our unwavering commitment to fire safety. If you're driven by a commitment to excellence, have a passion for making a difference, are dedicated to...

  • Project Administrator

    5 months ago

    Edmonton, Canada MAXX North America Services Ltd. Full time

    Job Posting - Project Administrator Maxx North America Services Ltd., one of Alberta’s most progressive and innovative full service oil & gas services companies, is looking to hire a motivated, capable, and dynamic Project Administrator to support our Water Management Division. This opportunity represents a compelling career challenge for someone looking...

  • Project Administrator

    6 months ago

    Edmonton, Canada MAXX North America Services Ltd. Full time

    Job Posting - Project Administrator Maxx North America Services Ltd., one of Alberta’s most progressive and innovative full service oil & gas services companies, is looking to hire a motivated, capable, and dynamic Project Administrator to support our Water Management Division. This opportunity represents a compelling career challenge for someone looking...

  • Project Administrator

    1 month ago

    Edmonton, Canada Ecoventure Inc. Full time

    **JOB REFERENCE # 24101EV** **POSITION**: Project Administrator **LOCATION**: Edmonton, AB **STATUS**:Full-time **THE COMPANY**: Ecoventure Inc. is a growing environmental company focused on providing clients with unparalleled service. Our diverse team takes pride in providing common-sense solutions to complex technical problems. We are committed to...

  • Project Administrator

    6 months ago

    Edmonton, Canada MAXX North America Services Ltd. Full time

    Maxx North America Services Ltd., one of Alberta’s most progressive and innovative full service oil & gas services companies, is looking to hire a motivated, capable, and dynamic Project Administrator to support our Pipeline Maintenance Division. This opportunity represents a compelling career challenge for someone looking to get in on the ground floor...

  • Project Administrator

    4 weeks ago

    Edmonton, Canada Ameresco Full time

    Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility’s...

  • Project Administrator

    5 months ago

    Edmonton, Canada RS Sterling Fire Protection Inc. Full time

    Come join Sterling Fire Protection Services, where our passion for safety and commitment to excellence unite. As a leader in the fire protection industry, we are dedicated to safeguarding lives and property through our unwavering commitment to fire safety. If you're driven by a commitment to excellence, have a passion for making a difference, are dedicated...

  • Project Administrator

    5 months ago

    Edmonton, Canada Magna IV Engineering, Inc Full time

    **Career Opportunity**: **Accountabilities**: The accountabilities of this Administrator position fall under two primary areas of support, with typical tasks as outlined below: - Project Specific Administrative Support_ - Assist with daily permitting - Assist with compilation and organization of data received from field workers and in-office design staff. -...

  • Administrative Assistant

    1 month ago

    Edmonton, Canada First Gear Project Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are...

  • Administrative Assistant

    6 months ago

    Edmonton, Canada First Gear Project Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met -...

  • Project Administrator

    6 months ago

    Edmonton, Canada Casman Inc Full time

    **Join our team of construction professionals!** **The Casman Group of Companies, a Construction Company operating in Western Canada for over 40 years.** **The Casman Group, is seeking a multi-tasking Project Administrator for our Edmonton Office Location who thrives on team work and staying organized in a fast-paced environment! Duties to include working...

  • Project Administrator

    5 months ago

    Edmonton, Canada Pals Geomatics Corp. Full time

    **OPPORTUNITY** Pals Geomatics Corp. is looking for an ambitious individual who is seeking a Project Administrator position in a growing Edmonton Land Surveying Company. Reporting to the Legal Division Project Managers, the Project Administrator is responsible for providing support throughout a project’s lifecycle, including maintaining record documents,...