Executive Assistant

4 months ago

Edmonton, Canada Intact Full time

Nos employés sont au cœur de ce que nous faisons de mieux : aider les gens, les entreprises et la société à aller de l’avant dans les bons moments et à être résilients dans les moments difficiles. En vous joignant à notre équipe, vous contribuerez à ces efforts aux côtés de gens expérimentés et passionnés.

Intégrez un milieu où vous disposerez des ressources nécessaires pour apprendre et évoluer, en plus d’être valorisés pour qui vous êtes : chez Intact, la diversité est une force. Vous pouvez compter sur nous pour vous aider à atteindre vos objectifs avec des outils, des possibilités et de la flexibilité. C’est notre promesse aux employés.

Notre formule hybride permet de maintenir un équilibre entre le télétravail et les avantages des interactions en personne.

Poursuivez votre lecture pour découvrir comment vous pouvez façonner l’avenir, réussir en équipe et évoluer avec nous.

**À propos du poste***

Nous cherchons une Ajointe exécutive I pour notre équipe grandissante

**Ce que vous accomplirez chez nous**:

- Soutenir **[le/la vice-président(e)]**, ce qui comprend la gestion et l'organisation de son calendrier, l'organisation de ses déplacements, la planification et la participation, au besoin, à des réunions afin d'en rédiger le procès-verbal, la préparation et le classement des rapports de dépenses, la rédaction de la correspondance, etc.
- Soutenir l'équipe notamment en classant les documents confidentiels des employés, en veillant à ce que les services d'accueil appropriés soient organisés, en préparant l'ordre du jour des réunions d'équipe, en préparant des dossiers pour diverses réunions, en assurant le suivi des feuilles de temps, en commandant des fournitures et en tenant l'inventaire/équipement et en distribuant le courrier.
- Organiser les invitations aux réunions, les réservations de salles et d'équipement, selon les besoins, et publier les ordres du jour des réunions.
- Fournir un soutien technique continu à l'équipe (y compris une aide à l'accueil des nouveaux employés) grâce à vos connaissances techniques des systèmes et des logiciels.
- Participer activement aux projets spéciaux et à toute autre tâche connexe, ce qui inclut la mise à jour de la documentation et la publication des projets.
- Planifier, coordonner et assister aux événements organisés par le département, y compris les collectes de fonds et les fonctions du personnel, et leur apporter un soutien le jour même.
- Exécuter des rapports confidentiels et créer des présentations PowerPoint, des documents Word et des feuilles de calcul Excel sur les résultats.
- Participer au processus budgétaire annuel.
- Soutenir les autres Assistant(e)s de la direction.

**Ce que vous mettrez à profit**:

- Diplôme d'études collégiales en administration ou en secrétariat ou combinaison équivalente d'études et d'expérience
- Minimum de 3 ans d'expérience
- Sens aigu des affaires et professionnalisme
- Maîtrise de MS Office (Word, Excel et PowerPoint)
- Capacité de gérer de multiples priorités concurrentes et des échéances
- Excellentes aptitudes à la communication, tant écrite que verbale
- Aucune expérience de travail au Canada requise, mais nécessité d’avoir l’autorisation de travailler au Canada.

**Ce que nous offrons***

En travaillant chez nous, vous aurez tous les outils pour donner le meilleur de vous-même chaque jour. Voici ce à quoi vous pouvez vous attendre en devenant un membre permanent de notre équipe:

- Un régime complet d’avantages financiers qui reconnaît vos succès
- Un régime d’achat d’actions des employés parmi les meilleurs de l’industrie, avec une cotisation de contrepartie correspondant à 50 % des actions nettes achetées
- Un régime de retraite et d’avantages sociaux flexible et complet, et un service de soins de santé virtuels
- Des aménagements de travail flexibles
- La possibilité d'acheter jusqu'à cinq jours de congé supplémentaires chaque année
- Un compte de dépenses mieux-être pour favoriser un mode de vie sain et actif
- Un accès à des outils et à des ressources qui vous aident à rester en santé physiquement et mentalement, à accueillir le changement et à communiquer avec vos collègues
- Un écosystème d’apprentissage dynamique en milieu de travail, offrant des parcours d’apprentissage, du contenu interactif en ligne et des programmes inspirants
- Des réseaux inclusifs dirigés par des employés pour informer, inspirer, faire entendre, établir des relations et offrir des occasions de perfectionnement
- Des dirigeants et des collègues inspirants qui vous soutiennent et contribuent à votre développement
- Un programme d’action communautaire, car ce qui vous tient à cœur fait partie de ce qui vous rend unique et la façon dont vous redonner à la collectivité doit l'être tout autant

**Égalité d'accès à l'emploi***

Chez Intact, nous valorisons

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