Office Administrator

5 months ago

Toronto, Canada Blackstone Energy Full time

Our mighty energy transition team of 80 is impassioned by our vision to take all of our clients to net-zero emissions by 2050. With an entrepreneurial spirit and a purpose-driven mandate for responsible energy and carbon management, we are on a mission to help our clients save, sustain and thrive in the built environment. There’s never been a more exciting time to join a business like ours that is smack in the middle of a carbon and energy industry transformation that is foundational to solving the world’s climate crisis.

**The Role**:
We are looking for an enthusiastic Office Administrator to join our Toronto team. This role will be required to be in the office for a minimum of 3 days per week, with flexibility as the business requires. Reporting to the VP, Communications & HR, you will be responsible for fulfilling all of the office’s administrative needs while collaborating with your fellow teammates. You are a hard-working individual and love creating a positive work environment where things run smoothly for the team.

**What you will bring to this role**:

- 2-4 years’ experience as an administrative assistant, receptionist or administrative assistant
- Post-secondary education; a diploma or degree in administrative studies is a strong asset
- Excellent written and verbal communication skills
- Familiarity with office management procedures and basic accounting principles
- Ability to anticipate and proactively manage tasks and problem solve
- Excellent organizational skills with the ability to prioritize and multi-task
- Strong attention to detail
- Ability to work under pressure with multiple deadlines and frequent interruptions
- Confidence and ability to complete projects with mínimal direction
- Proficiency in MS Office including Excel, PowerPoint, Outlook and MS Teams.

**What you will do in this role**:

- Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
- General office organization including ordering supplies, keeping areas clean and maintaining relationships with clerical vendors and landlord
- Plan and coordinate cost-effective corporate travel arrangements for individuals and groups
- Complete/reconcile expense reports and office credit card reports, adhering to internal policies
- Provide friendly and welcoming support to on-site visitors
- Assist with planning and coordination of client meetings/events and socials
- Assist Marketing & Comms team on corporate event planning
- Prepping meeting rooms and arranging catering requirements for internal and external meetings
- Assisting with mail delivery - receiving, scanning, forwarding, and filing
- Manage auto-attendant phone system
- Resolve office-related malfunctions and respond to requests or issues
- Manage corporate memberships and subscriptions including payment and renewal
- Troubleshooting technical issues that may arise during meetings/presentations
- Assist with other tasks as required

**See How We’re Creating Good Energy**

At Blackstone we operate with an ethos of _creating good energy_ for our people, clients and the planet. Our values are central to guiding how we do business and why we do what we do:
**Client First.**

Anticipate customer needs and act with unbiased transparency to earn their trust.

**Climate Crusaders.**

Net-zero impact is our passion and protecting the planet, our responsibility.

**Make it Right.**

Deliver with excellence, always. Do the right thing even when it’s not the easiest thing.

**Think Like an Entrepreneur.**

The new energy economy demands we create, do better, innovate and think big to solve for the climate crisis.

**Team Up.**

Collaborate to bring innovative perspectives and the best solutions. Our unique, diverse backgrounds and experiences fuel better outcomes for all.

**Why job seekers choose Blackstone**:
We offer an attractive total compensation plan that includes competitive pay, flexible work arrangements, fully funded, employee-focused benefits (including virtual doctors, and an extensive Employee Assistance Plan), and a collaborative, inclusive, solutions-oriented work culture.

Blackstone is an equal opportunity employer, providing equal opportunities to employees regardless of gender, race, ethnicity, disability, sexual orientation, religion, marital status or age.
- Our commitment to sustainability is foundational to who we are. Read our Corporate ESG report _here_._

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