Brand Marketing and Event Coordinator

2 months ago

Calgary, Canada De Havilland Full time

De Havilland Aircraft of Canada Limited (DHC) is a storied name in the aerospace industry, recognized worldwide for its pioneering contributions to aviation and its unwavering commitment to quality, innovation, and reliability. Headquartered in Calgary, AB, DHC currently has approximately 1,400 employees across British Columbia, Alberta and Ontario, as well as in markets and distribution hubs world-wide.
Established in 1928, De Havilland Canada has a rich history marked by the development of some of the most iconic and versatile aircraft ever built. These aircraft have served a variety of roles—from bush flying to commercial aviation—and are celebrated for their rugged durability, operational versatility, and excellence in performance.
Over the decades, De Havilland Canada has evolved to meet the changing needs of the aviation industry. Today, we are more than just an aircraft manufacturer; we are a comprehensive aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians, and industry professionals who are dedicated to upholding the highest standards of craftsmanship and innovation.
**Job Summary**:
The Brand Marketing and Event Coordinator is responsible for planning, coordinating, and executing events that align with the company’s strategic objectives. This is a cross-functional role that will interact with the executive office, sales, finance, engineering, and customer support. The role is responsible for planning, coordinating, and executing a variety of corporate events, including internal/employee events, air shows, conferences, trade shows, product launches, media events, and corporate meetings. This role demands an organized, detail-oriented, and creative individual with strong communication skills and the ability to manage multiple complex events simultaneously. The coordinator will work closely with internal departments, stakeholders, and external vendors to ensure the successful execution of events.
**Key Responsibilities**:

- Liaise with venues, vendors, and suppliers
- Coordinate and draft event flow documents.
- Coordinate and draft event communication, including maintaining and updating corporate attendee records, invitations/tickets, responses, and managing and maintaining the meeting/event schedule.
- Coordinate and maintain the event meeting schedule for DHC.
- Support the brand team to execute exceptional client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases.
- Build and maintain a comprehensive database of industry contacts, vendors, and venues.
- Work within the event budget, assist with processing of invoices and payments through concur, ensure timely payments to vendors, and manage the event budget and expenses.
- Maintain and update De Havilland Event Coordination Guide; ensuring all relevant contacts (venues, vendors, suppliers, and prime contractors), event information, drawings, contracts, contacts, and processes are recorded and maintained for each of the above events.

**Qualifications**:

- Education:

- Experience:

- Minimum of 2-4 years of experience in corporate event planning or coordination.
- Proven track record in planning and executing successful corporate events, including conferences, meetings, and large-scale functions.
- Skills:

- Strong organizational and project management skills.
- Excellent written and verbal communication skills.
- Ability to multitask and manage several projects simultaneously.
- Strong negotiation and vendor management skills.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Attention to detail and problem-solving abilities.
- Ability to work under pressure and meet tight deadlines.

At De Havilland Aircraft of Canada (DHC), we are committed to protecting our people, customers, shareholders and the public through Health & Safety Excellence. As such, it is expected that all employees maintain strict adherence to Health & Safety Policies and to perform key physical tasks of the position described in the job description and interview process. This may include but is not limited to the ability to work in a variety of environmental conditions including temperature extremes, confined spaces, working at heights and with or around chemicals. Employees are expected to adhere to the use of personal protective equipment (PPE) when at work which must include but is not limited to the ability to maintain a positive fit test when mask use is required.
At De Havilland Canada, we aim to be inclusive and diverse and provide equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, and disability, are encouraged to apply. De Havilland will accommodate the needs of applicants with

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