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Manager, Office
5 months ago
**Come Build Your Career at Aecon**
As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.
At Aecon, you can count on:
- **Safety First.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.
We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us
At Aecon we:
- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being**:
- Believe in helping you build your career through our **Aecon University and Leadership Programs**:
- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibility by **minimizing our impact** on the environment and surrounding communities.
Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community
**About Us**
The Shoreline Power Group is a fully integrated Joint Venture of Aecon, United and AtkinsRéalis located in Kincardine, Ontario. Shoreline Power Group is the centerpiece of the Major Component Replacement (MCR) program which replaces the main components of 6 reactors at the Bruce Power Nuclear Generating Station. The scope of work includes the removal and replacement of calandria tubes, pressure tubes, and feeders as well as construction management and trade labor. This project is part of Bruce Power’s Life Extension Program, which will allow Bruce Power’s CANDU units to continue to operate safely through to 2064.
Reporting to the Project Director, the Office Manager is responsible for superior customer service to the entire team. They will perform a variety of complex, and at times, confidential administrative, financial, and managerial tasks requiring a thorough knowledge of company policy and procedures. This position requires strong organizational skills to allow the office to run efficiently and the ability to work independently and as part of a team exercising judgment and initiative. The role may work for and support several departments and/or managers.
**What You'll Do Here**:
- Reception_
- As the first point of contact for company, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
- Provide general support for visitors and or new employees
- Ensure that every guest is signed in, and the appropriate employee is notified of the visit
- Observe and report any security issues to supervisor
- Mail_
- Receive and coordinate office mailings (Internal and External)
- Receive and sign for couriers and record on the tracking sheet
- Monitor and track packages and shipments as necessary
- Put together outgoing couriers
- Order courier supplies as required
- Information Maintenance_
- Coordinate and manage in/out log for all employees
- Ensure that the appropriate evacuation procedures (with the in/out log) are followed in the event of an emergency
- Update company contact lists monthly and coordinate with Nuclear Head Office on the master list
- Office Duties_
- Prepare pre-qualification documentation for Business Development
- Market study data manipulation.
- Market research.
- Property management and set-up for new facilities.
- Maintaining the office condition and arranging necessary repairs.
- Ensure that all items are invoiced and paid on time.
- Prepare PowerPoint presentations.
- Prepare all meeting minutes, agendas, and other documentation for meetings.
- Order promotional items as requested from the (E-Store) for all sites and employees.
- Take weekly Staples’s inventory and order replenishment supplies as necessary.
- Take bi-weekly Coffee inventory and order replenishment supplies as necessary.
- Project Administration_
- Perform and maintain daily documentation, filing and meeting minutes.
- Create, monitor, and maintain security set up for filing system for share point sites or electronic folder system.
- Create and
