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Receptionist

4 months ago

Mississauga, Canada TD SYNNEX Full time

**Receptionist/Mailroom Clerk**

Corporate Communications, Mergers & Acquisitions, Real Estate, Strategic Planning, Procurement... oh my Our Business Operations team is a diverse and dedicated team focused on supporting all areas of our business. We're seeking new co-workers who aspire to improve efficiencies and lead the charge toward exponential growth.

**Job Purpose**:
To provide an efficient, professional and courteous front of house service connected with all visitors, vendors, employees and callers in line with the corporate guidelines.

**Get Inspired by the Work You'll Do**
- Ensure the reception desk and Switchboard are manned at all times to ensure that visitors/callers are greeted promptly;
- Welcome visitors in a professional manner, assist them to "sign in/out", ensuring they are aware of the company evacuation procedure;
- Provide assistance to vendors on arrival ensuring that access control and WiFi passes are issued where appropriate;
- Work as part of the Switchboard team answering incoming calls and redirecting accurately within the company standard of 3 rings;
- Provide assistance with booking service for meeting rooms;
- Ensure that all staff are issued with proximity passes encoded appropriately. Maintain stocks of the equipment required to produce those passes;
- Liaise with Security Officer at both start and end of shift notifying of any out of hours incidents and other ad-hoc requirements;
- Accepts flexible work schedule necessary for uninterrupted service to visitors/callers;
- Communicate effectively with visitors, callers and colleagues;
- Ensure that stationery stocks and front of house consumables are maintained keeping orders to both a minimum cost and footprint;
- Maintain stocks of headed paper and business cards as required via the work log process;
- Demonstrate teamwork by co-operating and assisting colleagues as needed;
- Report any suspicious behavior of visitors and staff to the Facilities Manager;
- Assist the Facilities Manager when requested;
- Maintain own working area, to ensure it is clean, tidy and in good shape; report defective equipment via the work log process;
- Continuously seek to endeavor professionalism in own job function;
- Provide holiday/sickness cover in the absence of the Post Room Assistant in daily invoice processing and any postal duties
- Other duties as assigned

**Your passion is sparked by**:

- Excellent communication and interpersonal skills;
- Smart appearance and pleasant persona;
- Able to work under pressure using own initiative in a methodical manner;
- Professional and mature attitude;
- Previous switchboard/reception experience;
- Good level of education.
- Word & Excel proficiency required
- Ability to lift up to 50 LB's

**We have Great Perks **- Flexible Time Away (flex vacation) - Every day is Casual Day - Comprehensive Group Health Insurance plan - Employee Referral Award program - Employee Purchase Plan/ Company Discounts - Out of Country travel assistance - Health/ Wellness initiatives - Paid Personal Days - Employee Assistance Program - Education Reimbursement - Milestone Service Awards - Community Involvement activities in partnership with Kids Help Phone - Employee of the Quarter awards - Group RRSP with Company Matching - Training Opportunities - Huang Leadership Development Scholarship - Bi-annual President's Club - Annual Founders Award

**Be Inspired In Your Career.**

LI-AI1

**What's In It For You?**
- ** Elective Benefits**: Our programs are tailored to your country to best accommodate your lifestyle.
- ** Grow Your Career**:Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
- ** Elevate Your Personal Well-Being**: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
- ** Diversity, Equity & Inclusion**:It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
- ** Make the Most of our Global Organization**: Network with other new co-workers within your first 30 days through our onboarding program.
- ** Connect with Your Community**: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

At TD SYNNEX, we're proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you're excited about working for our company and believe you're a good fit for this role, we encourage you to apply. You may be exactly the person we're looking for