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Administrative Assistant

5 months ago

Saskatoon, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15202**Posting Title**
- Administrative Assistant - Continuing Care Assistant Program, Saskatoon Campus**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)**
- Saskatchewan Polytechnic Saskatoon Campus**Building**
- Saskatoon Campus, Idylwyld Dr.**Other Building**

**Date Posted**
- 04/22/2024**Closing Date**
- 05/01/2024**JIQ #**
- 30068**Start Date**
- 05/27/2024**End Date**
- 06/30/2025**Open Until Filled**
- No**Ongoing**
- No**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours**Salary Range**
- $23.54 - $28.14 per hour**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours biweekly**Posting Status**
- Open- This position provides on-campus support for Continuing Care Assistant students and faculty, assisting them with questions/program requirements. This position will also provide provincial support to the CCA program and assist with the support in coordinating Prior Learning Assessment Recognition (PLAR) within the CCA program. Use of technology is a key component of the position including all office products, Brightspace online learning platform, Banner, etc. Meeting support including setting up, preparing documents, and taking meeting minutes is required, along with the ability to gather and manage student data in Excel Spreadsheet.
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
Duties include:

1. Provide administrative support to ensure efficient operation of CCA office/program.
2. Provide detailed and accurate program and policy information to faculty, students and internal/external partners.
3. Perform a variety of administrative and budgetary duties.
4. Maintain a comprehensive electronic filing system.
5. Format exams, quizzes, answer keys and transcribe/convert electronic documents into our e-learning system.
6. Support the documentation for the student life cycle: pre/enrolment, grade point averages, documentation, student retention, and risk management as required.
7. Coordinate meetings, prepare agendas and record and professionally document minutes.
8. Manage data in excel
- create formulas, extract reports, clean data, data merges, etc
9. Create and maintain program materials, guidelines, student handbooks, course outlines, and manuals.
10. Contribute to team efforts, coordinates projects, and is results driven.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- Grade 12 plus a recognized business administration certificate or an equivalent combination of training and experience
- Minimum of two years recent and relevant experience in administrative and clerical work.
- Training and/or experience in minute taking and transcribing minutes.
- Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite, Zoom and SharePoint.
- Knowledge of office procedures and ability to research and adhere to policies/procedures.
- Effective interpersonal skills.
- Effective communication skills.
- Effective organizational skills.
- Effective proofreading skills and attention to detail and accuracy.
- Ability to work independently in a supportive environment.
- Demonstrates valuing diversity.

**Desired QSA