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HR & Payroll Assistant

4 months ago

Vancouver, Canada Italian Cultural Centre Full time

The Payroll/HR Coordinator works closely with the Finance and Human Resources Team. The Payroll/HR Coordinator is responsible for processing full-cycle payroll, and maintaining employee records and personal files. With mínimal direction, the Payroll/HR Coordinator performs payroll and related functions for all employee groups. Maintains up-to-date knowledge of the retirement requirements of pension, and other benefit plans available to employees. He/she works cooperatively with other employees and external agencies.
- **Core Responsibilities & Duties**:_

**Daily Tasks**:

- Maintain payroll files
- Maintains up-to-date knowledge of employment contracts and collective agreements.
- Inputs and retrieves data on the Quickbooks & Payworks such as information relating to new employees, changes in employee status, and hours worked.
- Generates pay calculations, produces payroll registers, and completes payroll.
- Answers inquiries and relays messages to and from staff, external agencies, and the public by computer, telephone, mail, facsimile, Internet, or in person

**Weekly Tasks**
- Distributes, collects, and ensures accuracy of timesheets, and calculates overtime rates, compensatory time, acting pay, and other necessary adjustments.
- Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, and Workers' Compensation Board.

**Bi-weekly Tasks**
- Payroll (prepare, authorize and process)
- In consultation with the Director of Finance, responsible for paying the correct number of people.
- Processes new-hire information in the payroll system
- Calculates payouts such as sick leave, vacation, and retirement benefits.
- Distribute pay stubs
- Prepare Garnishee reports (if any)

**Monthly Tasks**
- Maintenance Union Dues/MSPP Report
- Gratuities Report (prepare and allocate to catering staff)

**Yearly & Year-end**
- Assist the auditors with their requests
- Prepare sensitive documents and files for shredding
- Prepare HR files for storage
- Prepare files and labels for the upcoming year
- Reconciles and generates Year End Procedures including T4's, T4A's, and Annual Pension Reports.

**Quarterly Tasks**
- Prepare WCB report

**Special Tasks**
- Prepares employment contract, various reports such as pension reports, Records of Employment, requests for payroll information, and Revenue Canada summaries when needed
- Upon the death of an employee, advises family members of benefits including life insurance and pension.
- Reconciles benefit billings to payroll records and general ledger accounts, and forwards to Accounts Payable
- Completes detailed information for I.C.B.C. claims.
- Completes payroll information required for W.C. B. claims.
- Files and maintains a variety of materials such as timesheets, payroll reports, and memoranda
- Duplicates, sorts, collates, and staples materials.
- Shreds material.
- Lifts and moves office and paper supplies.
- Additional duties as required by management
- **Occasional Duties**:_
- Prepare orientation package for new employee

**JOB SPECIFICATION **(MINIMUM JOB REQUIREMENTS):
**Education**:A University or College education-related business

**Total work experience in any area (In Yrs)**:1 year in HR & payroll

**Experience similar or related field (In Yrs)**:1-year Experience using Payworks, or other payroll systems

**Skills**:

- Familiar with federal and province payroll regulations and requirements.
- Extremely well-organized, and accurate, with superb attention-to-detail
- Working knowledge of integrated computer payroll, Human Resources, and Accounting systems
- Strong written and verbal communication
- Proficient with Excel and other Microsoft programs
- Basic knowledge of accounting and QB
- Familiarity with PST and GST/ rules would be an asset.

**DECISION-MAKING & AUTHORITY**:Low

**Performance objectives for this position**:

- Personal Files to be up to date in a timely manner
- Tracking employees’ ability to use up their leave on time.
- A payroll Coordinator must account for a lot of variables to ensure accurate payroll.

**Job Type**: Part-time
Part-time hours: 24-30 per week

Pay: $19.00-$21.00 per hour

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Application question(s):

- Are you legally authorized to work in Canada?

**Experience**:

- Payworks software: 1 year (required)
- QuickBooks: 1 year (required)

Work Location: Hybrid remote in Vancouver, BC