Payroll & Finance Coordinator

10 hours ago

Ottawa, Canada Dept_PhysLoc Full time

Hi Everyone,
Larga Baffin is hiring
Position Overview
The Payroll & Finance coordinator under the direction of the Controller will primarily be responsible to prepare, review, and/or edit various forms of payroll functions in Dayforce of reviewing timesheets, schedules, coordinating with department managers of any issues related to payroll, processing payroll, preparing reports, and filing invoices. The Payroll & Finance coordinator is responsible for a wide variety of administrative tasks in support of the Executive and Management Teams.
The Payroll Finance Coordinator is responsible for providing the full range of accounting services to using program Sage Intacct. It requires in-depth knowledge of CPC’s payroll procedures, policies, and systems as well as respective provincial and federal legislative policies, programs, and procedures. This role will also act as the first point of contact and provide general information to staff, clients, and the public relating to their questions, concerns, or suggestions. The Payroll & Finance coordinator must possess the ability to adapt to new technology and the ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times. The Payroll & Finance coordinator is also required to maintain confidentiality and professionally interact with employees, management, and our clients.
Key Responsibilities
Finance and Payroll
- Payroll processing - Compile, prepare, process and complete payroll package for final approval. - Prepare staff exception sheets and Labour Ready forms for new pay periods. - Coordinate with HR and/or the Assistant General Manager to verify payroll entries and activities. Assist with the preparation of expenses.
- Process all aspects of payroll for unionized and non-unionized employees.
- Review all timesheets, schedules, and meal sheets for payroll processing in Ceridian Dayforce.
- Prepare union dues and keep up to date with the union portal for all union staff.
- Review benefits invoices and input benefits amounts in Ceridian Dayforce.
- Make sure payroll information is up to date in Ceridian Dayforce.
- Responsible for documentation connected to all payroll cycle changes, payments, or adjustments in compliance with our processes and according to accepted standards or organization records management and privacy legislation.
- Review, prepare, and file for Accounts Receivable and Accounts Payable.
- Bank deposits and petty cash reconciliation.
- Clerical processing and document maintenance.
- Including clerical processes, filing, scanning, report generation, file management
- Address and resolve inquiries regarding payroll and payroll reporting.
- Record day-to-day financial transactions and complete the posting process.
- Enter data, maintain records and create reports and financial statements.
- Other duties as assigned.

**Minimum Job Requirements**:

- Equivalent experience in Administration and business. A degree or diploma in administration, business, or a related field is an asset.
- 2 years of experience processing payroll
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally always.
- Ability to effectively communicate both verbally and in writing.
- Ability to adapt to new technology.
- Ability to respond quickly in a dynamic and changing environment.
- Ability to work individually as well as part of a team.
- Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint).
- Strong writing, editing, and proofreading skills.
- Superior telephone manners and strong interpersonal skills.
- High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment.
- Accounting experience in Payroll, AR, and AP.
- Payroll Compliance Practitioner (PCP) certification from the Canadian Payroll Association or working towards certification an asset.
- Equivalent experience in Payroll processes.
- Experience with Ceridian Dayforce is an asset.
- Experience in bi-weekly payroll, with employment standards in all Canadian provinces.
- Experience with unions and collective agreements is an asset.
- Solid organization skills and ability to manage time and deadlines.

Preferred Qualifications
- Fluency in Inuktitut is a strong asset.
- Strong knowledge of office procedures and practices.
- Meticulous and demonstrated ability for strong attention to detail.
- Ability to demonstrate a high level of discretion with sensitive and confidential information.
- Knowledge of Ontario Employment Standards Act, Payroll rules and regulations with experience in Payroll processes and procedures.
- Working knowledge of AP and AR processes.
- Highly effective organizational skills combined with the ability to multi-task and prioritize daily and weekly activities to meet set and changing deadlines.

**Work Conditions**:

- Flexible hours, including nights, weekends, and holidays.
- Interaction with customers/clients, employees, and the public at large.
- O

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