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Executive Assistant

4 months ago

Edmonton, Canada University of Alberta Full time

**ENG Dean Of Engineering**:

- Competition No.

**S107451573**
- Posting Date

**Jul 26, 2023**
- Closing Date

**Aug 09, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$51,055 to $69,342 per year**
- Grade

**08**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location -** North campus. This role is hybrid with a mix of remote and in person

**Application Instruction** - Along with your resume, please submit a cover letter that outlines why you believe you are the right person for this position. Also, in your cover letter, please provide a detailed answer to the following question**:"How will you contribute to a culture of trust, effectiveness and execution in the Faculty of Engineering?" **Applications received without a cover letter will not be considered. Applications received with a cover letter that does not specifically address these important items will also not be considered.

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Department summary**

The Faculty of Engineering at the University of Alberta is a leading educational innovator. Currently, it has over 200 Faculty Members, 4,500 undergraduate students and 1,600 graduate students, which makes the Faculty of Engineering one of the largest graduate programs on campus.

By size, this makes it within the top 5% of Engineering Faculties in North America and one of the largest Faculties at the University of Alberta. The Faculty of Engineering is a leading educational innovator. Take a tour

**Position summary**

This position is located within the Office of the Dean in the Faculty of Engineering. Reporting to the Team Lead Faculty Services, and working closely with the senior leadership, the EA team supports the Associate Deans of Research portfolio and the Assistant Dean of Development.

This position requires a solid understanding of the University structure, general academic programming, governance, administration, operation and program needs, as well as excellent communication and organizational skills. This position requires the abilities to work both independently and as a team member, innovatively problem solve, in the moment troubleshoot, prioritize multiple tasks, and manage expectations, at times under challenging time constraints.

**Duties**

Provides administrative support, including the following:

- Plans and coordinates events
- Drafts agendas for meetings/committees in consultation with the leaders
- Plans and schedules calendar(s) based on consultation with the leaders, resolving calendaring conflicts
- Ensures the leaders have appropriate background/briefing materials for each meeting
- May act as recording secretary for area/program meetings
- Compiles and summarizes information for inclusion in reports or presentation materials
- Receives visitors, guests and dignitaries on behalf of the leader
- Responds to inquiries and determines appropriate action required
- Works on various projects as required
- Acts as back up for an Executive Assistant during their absence

**Qualifications**
- Diploma (Preferably a diploma program in business administration)
- 2-3 years of progressively responsible operational support experience supporting leaders at the executive level, preferably in a post-secondary setting
- Demonstrate proficiency with Google Workspace, MS Word, Adobe acrobat, large organization ERP (preferably PeopleSoft)
- Demonstrate ability to develop and maintain positive, professional, collaborative working relationships with all stakeholders at all organizational levels
- Demonstrate ongoing excellent communication with all stakeholders from a wide variety of backgrounds
- Demonstrate ability to work independently and collaboratively
- Demonstrate ability to manage time and workload effectively and meet deadlines
- Demonstrate ability to work with large unionized public sector and or post-secondary academic organizations

**How to Ap