Temporary Full Time Human Resources Coordinator

6 months ago

Hamilton, Canada Local Health Integration Network Full time

Position Summary:
**_CARE AND BE CARED FOR - THIS IS YOUR HOME_**:
**Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place**:
**As a **Human Resources Coordinator**, you will be **responsible for providing administrative and clerical support of substantial scope and complexity to the Directors, Human Resources Organizational Development as well as the HROD Department.**: Core Duties - Responsibilities:
**What will you do?**
- Provide a wide variety of administrative duties as required by the Directors, HROD
- Manage office logistics for meetings, including invitations, minute taking, venue set-up, teleconference support, and follow up on action items
- Prepare agendas and packages for meetings as needed
- Manage calendars by scheduling meetings, making adjustments as necessary based on changing needs and priorities
- Prepare and maintains a variety of documents, correspondence, reports, presentations, and related materials as requested
- Collect and compiles data and other information for inclusion into special and periodic reports
- Make travel and accommodation arrangements, and prepares relevant claims forms for reimbursement
- Review and proofs documents and forms for accuracy and completeness
- Prepare and maintains a variety of documents, correspondence, reports, presentations and related materials
- Establish and maintains appropriate departmental files, both manual and computerized; maintains reference materials for the department
- Identify and discusses non-routine items to determine action required, and relays instructions to appropriate area
- Identify contentious issues which arise, ensuring Directors are informed
- Liaises with other departmental Administrative Assistants as necessary to resolve administrative problems and ensure the smooth operation of the department
- Maintain Docushare files for the HROD department
- Monitor and tracks receipt of performance reviews and plans; ensures timely reminders are communicated to management regarding due dates of reviews for their direct reports
- Receive, opens, and distributes mail and other documents; monitors the confidential HROD fax line
- Other duties as assigned
- Promote patient safety in alignment with the Vision, Mission, Values and Strategic Directions of HCCSS
- Work within the basic principles of patient safety by doing the right thing for the right patient, using the right method at the right time
- Adhere to the HCCSS patient safety policies and procedures

Qualifications:
**What must you have?**

**Education**
- Post-Secondary Certificate or Diploma in Office Administration or equivalent experience
- CHRL designation considered an asset

**Experience**
- 3 years’ experience in progressively responsible, related clerical/administrative positions

**We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.**

Skills & Abilities:
**What would give you the edge?**

**Administrative**
- Previous administrative experience in an office environment (e.g., knowledge of the formal and informal protocols and methods of supporting senior-level positions)
- Excellent understanding of general office administrative processes and procedures
- Ability to prepare routine material from general instructions and take minutes of meetings
- Strong customer service orientation
- Good writing and grammatical skills, including minute taking
- Good understanding of privacy, confidentiality and discretion
- Excellent verbal and interpersonal skills
- Attention to detail and ability to ensure accuracy in creating and amending spreadsheets, contracts and other sensitive documents
- Strong prioritization, organizational and time management skills to handle multiple tasks and competing priorities; flexibility
- Self-motivated and initiates follow-up, as required

**Technological**
- Advanced knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint, and advanced keyboarding skills; knowledge of Quadrant and Sharepoint considered an asset; ability to learn additional software programs, as needed
- Experience coordinating and moderating meetings through use of Microsoft Teams
- Ability to perform research using the internet

**General**
- Excellent problem solving and decision making skills
- Good mathematical skills for working with numbers in preparation of travel expense claims, processing of invoices and cheque requisitions, and preparation of spreadsheets
- Demonstrated analytical abilities and judgment
- Ability to work independently, as well as in a team setting

Other:
Currently the role is primarily remote; however, travel to the Hamilton branch is required up to two days per week for mail responsibilities and other on-si

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