Purchasing and Finance Administrator
3 months ago
Purchasing and Finance Administrator
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
**A Brief Overview**
Reporting to the Manager, Vendor Management, Information Technology Services (IT Services) the Purchasing and Finance Administrator is a key member of the ITS Operational Oversight team and a key resource to support IT Services procurement and operational matters.
This position is responsible for coordinating procurement for all directorates within the IT Services portfolio. This position places orders and receives goods and reconciles invoices for payment. The incumbent oversees deliveries, receipts and invoices to maintain the supporting documentation for all transactions, to ensure transparency, consistency and completion of orders.
This position completes accounting and bookkeeping activities such as journal entries, payroll entry, expense claim auditing, HST rebates, invoicing, requisitions, and collections. This position tracks and audits all department's financial transactions and generates reports. This position also tracks, maintains, and monitors assets, inventory, and equipment lifecycles.
Customer Service experience and proficiency with Microsoft tools like Word, Excel and SharePoint are essential to be successful in this role.
**Job Description**:
**What you will do**
- Processes financial transactions and records them in department operating accounts.
- Performs bookkeeping procedures such as journal entries, payroll entry, expense claim auditing, HST rebates, invoicing, requisitions, and collections.
- Provides input into the review, development and implementation of administrative and financial policy, procedures, and guidelines.
- Liaises with department staff on payroll requirements and data entry.
- Coordinates the department’s purchasing transactions, reviews purchase requests, identifies vendors, requests quote, evaluates and makes recommendations on quotes, completes purchases requisitions for approval, places purchases orders, tracks orders, and verifies receipt of goods.
- Maintains vendor lists, purchasing files and contracts to ensure compliance with university policies and procedures.
- Tracks, maintains, and monitors assets, inventory, and equipment lifecycles.
- Performs collection activities such as regular monthly billings, delinquent account follow-up, late payments, and overage charges.
- Reconciles outstanding purchase lists, resolves issues related to vendor service, product quality and outstanding goods.
- Maintains an annual calendar of purchases, and prompt staff at appropriate times to determine if purchases are required.
- Keeps track of customer records in the Virtual Terminal, Excel spreadsheets and the database.
- Provides customer service which includes establishing new accounts, providing new hardware to new users, or upgrading existing hardware for current accounts.
- Other duties as required in support of the department and/or unit.
**Required Education**
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
**Required Experience**
- More than 2 years and up to and including 3 years of experience.
- Consideration may be given to an equivalent combination of education and experience.
**Job Knowledge and Requirements**
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
- Provide information to others that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
- Adapt messages to meet the needs of the intended audience.
- Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
- Participate in project team meetings and is involved in developing individual and team project plans.
- Identify new problems and seeks information and input to fully understand the cause.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Break down concrete issues into parts and synthesizes information succinctly.
- Respect diversity and promotes inclusion in the workplace.
- Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.
Employment Equity and Accessibility Statement
**Skills**
**Reference**
- 359421
-
Purchasing and Finance Administrator
3 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Finance and Administrative Coordinator
4 months ago
Kingston, Canada Queen's University Full timeFinance and Administrative Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering...
-
Finance and Administrative Coordinator
4 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Finance Assistant
3 months ago
Kingston, Canada Queen's University Full timeFinance Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...
-
Finance Coordinator
4 months ago
Kingston, Canada Home and Community Care Support Services South East Full timeCompany Bio Home and Community Care Support Services South East is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement. These organizations were previously known as Local Health Integration Networks (or...
-
Finance Assistant
3 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Purchasing Officer
3 months ago
Kingston, Canada Canada Royal Milk ULC Full time**About the Company** Canada Royal Milk is a member of the Feihe International group of companies, Asia’s number one infant formula brand. Canada Royal Milk is the only producer of infant formula in Canada, manufacturing quality products from Canadian cow and goat milk, ensuring the highest quality and nutritional value for our customers. We are building...
-
Coordinator, Finance and Legal Administration
3 months ago
Kingston, Canada Queen's University Full timeCoordinator, Finance and Legal Administration About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...
-
Lead Finance and Research Administrative Coordinator
4 months ago
Kingston, Canada Queen's University Full timeLead Finance and Research Administrative Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty...
-
Administrative Services Manager
17 hours ago
Kingston, Ontario, Canada CORNER CLUBHOUSE DAYCARE CENTRE INC. Full time{"h1": "Administrative Manager", "p": "We are seeking an experienced Administrative Manager to join our team at Corner Clubhouse Daycare Centre Inc. As an Administrative Manager, you will be responsible for coordinating administrative services, evaluating department operations, and managing daily operations. You will also direct and advise staff engaged in...
-
Administrative Services Manager
20 hours ago
Kingston, Ontario, Canada CORNER CLUBHOUSE DAYCARE CENTRE INC. Full time{"h1": "Administrative Manager", "p": "We are seeking an experienced Administrative Manager to join our team at Corner Clubhouse Daycare Centre Inc. As an Administrative Manager, you will be responsible for coordinating administrative services, evaluating department operations, and managing daily operations. You will also direct and advise staff engaged in...
-
Coordinator, Finance and Legal Administration
3 months ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Permanent Full Time Manager
4 weeks ago
Kingston, Canada Ongwanada Resource Centre Full time**File No: MNU-24-36** **Date Posted: August 30, 2024** **Closing Date: Until Filled** **Date of Vacancy: September 9, 2024** **Hours of Work: 35 hours per week** **Wage**:Hourly**: $39.33 - $46.83** **Annually**: $71,577 - $85,232** **POSITION**: **DUTIES AND RESPONSIBILITIES**: - Oversees/prepares monthly financial statements, reports and variance...
-
Administrative Manager
3 months ago
Kingston, Canada CORNER CLUBHOUSE DAYCARE CENTRE INC. Full timeEducation: - Expérience: **Education**: - Bachelor's degree **Work setting**: - Daycare **Tasks**: - Co-ordinate administrative services - Evaluate the operations of a department providing administrative services - Manage the operations of a department providing several administrative services - Plan, organize, direct, control and evaluate daily...
-
Associate Finance
3 months ago
Kingston, Canada University Hospitals Kingston Foundation Full time**Title**:Associate Finance & Gift Administration** **Full-Time Permanent Position** **Annual Salary: $64,000 - $70,000** **Organization**:University Hospitals Kingston Foundation (UHKF) **Location**: Kingston, Ontario **ABOUT UHKF**: UHKF is the charitable organization focused on raising awareness and philanthropic support for equipment, modernized...
-
Operations Manager
3 months ago
Kingston, Canada Goldtrain Ventures Inc Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire...
-
Operations Manager
4 months ago
Kingston, Canada Goldtrain Ventures Inc Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire...
-
Operations Manager
4 months ago
Kingston, Canada Goldtrain Ventures Inc Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Co-ordinate administrative services - Collect and record administrative and service fees - Assist in preparing annual budgets - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other...
-
Automotive Sales
3 months ago
Kingston, Canada 401 Auto Full timeWhen other dealerships are cutting commission rates and paying flats, we’re looking to pay you MORE! The average salesperson has no control over their own income. We’re changing the way automotive salespeople are paid. We want to focus on not who you are, but who you **CAN** be! If you feel that you are being held back in your current role, **THIS IS...
-
Automotive Sales
3 months ago
Kingston, Canada 401 Auto Full timeWhen other dealerships are cutting commission rates and paying flats, we’re looking to pay you MORE! The average salesperson has no control over their own income. We’re changing the way automotive salespeople are paid. We want to focus on not who you are, but who you **CAN** be! If you feel that you are being held back in your current role, **THIS IS...
