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Administrative Assistant

5 months ago

Peterborough, Canada Warden Financial Full time

**Company and Job Description**
- About Us: _We are independent financial advisors who pride ourselves on being different than the big financial institutions. We take the time to truly know and understand our clients and focus on helping them achieve their goals - not corporate sales targets. We take a holistic approach to wealth management and collaborate with our clients’ other advisors to ensure we provide comprehensive financial solutions. Our services include investment management, life and accident and sickness insurance, retirement planning, business succession planning, wealth transfer, estate planning and tax planning.

**Key Accountabilities and Responsibilities**
- Responsible for implementing action items requested by Advisors. Takes ownership of achieving objectives; proactively tracks status; identifies and resolves issues and coordinates with fund/insurance companies as necessary.
- Execute trades, transfers and other account changes in back-office systems. Monitor all to ensure accuracy and completion.
- Schedule follow-ups in CRM system and proactively monitor
- Coordinate with Advisors to plan and schedule client meetings; prepare associated client files and documentation
- Obtain quotations and other information from insurance companies
- Document interactions regarding client accounts in CRM system
- General reception duties (answering phones, taking messages etc.)
- Other duties as required

**Qualifications**
- Post-secondary education: business administration, economics or similar (or equivalent experience)
- Completion of the Canadian Investment Funds Course (CIFC), Canadian Securities Course (CSC) or Life License Qualification Program (LLQP) is a strong asset. Applicants who have not completed these courses will be considered but will be required, after a reasonable period of training and on-boarding, to complete the CIFC or CSC course and become registered as a licensed assistant. We will cover associated educational costs (tuition, books, registration) and licensing fees.
- Legally eligible to work in Canada

**Skills and Experience**
- Five years of administrative support experience. Strong preference for financial services or other professional settings (accounting, bookkeeping etc.).
- Exceptional organization, attention to detail and file tracking skills
- Takes personal responsibility to achieve outcomes and identify/resolve issues
- Strong “math mindset”: able to easily understand and calculate trade amounts; track and balance all trades and transfers
- Maintains focus and productivity despite frequent interruptions (phone, drop-ins)
- Effectively manages time to ensure completion within regulatory timelines
- Proficient in Microsoft Office: especially Excel (formulas, sorting/filtering)

**Work Conditions**
- Start date: 01-February-2023 (position is in-office /on-site)
- Pay range of $19 - $26 per hour (annualized salary) will be commensurate with qualifications and prior relevant experience. We also offer a benefits package (or pay in lieu where benefits are not required).
- Work hours are typically 8:00 a.m. to 4:00 p.m. Monday-Friday
- Parking pass will be provided upon retirement of incumbent. Until then, parking will be reimbursed up-to $90 / month
- Primarily desk/computer work; requires long periods of sitting
- Limited local travel to make bank deposits, go to post-office etc.

**Other Considerations and Requirements**
- References required

Please submit your resume and cover letter to Taylor Warden. We thank all applicants that apply, however only those applicants selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $19.00-$26.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

COVID-19 considerations:
Refer to "Work Conditions" above

Application question(s):

- Have you previously taken the Canadian Investment Funds Course (CIFC), Canadian Securities Course (CSC) or Life License Qualification Program (LLQP)? If no, is this something you are willing to complete (we cover costs)?
- Do you currently live in the Peterborough region (or are relocating here) - or can reasonably commute (this is an in office position)?

Work Location: One location

Expected start date: 2023-02-01