Administrative Management Assistant

7 months ago

Ottawa, Canada US Embassy and Consulates in Canada Full time

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
Open to: All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:

- Full Time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

**Duties**:
MAJOR DUTIES : The position of Administrative Assistant to the Management Section (MGT) reports directly to the Management Officer (MO) and is reviewed by the Minister Counselor for Management Affairs (MCMA). The employee will assist the MCMA and MO with administrative responsibilities of the entire management portfolio and provide support to MGT sections: Community Liaison, General Services, Facility Management, Financial Management, Human Resources, Information Management, and the Health Unit.

JOB KNOWLEDGE: Good knowledge of administrative and clerical procedures and related business protocol. Basic understanding of thenature of government work and government office structures

**Qualifications and Evaluations**:

- Requirements:
**For the experience and education requirements, applicant must meet either option 1 or option 2 to qualify**:
**Option 1**

EXPERIENCE: A minimum of three years of office management and/or administrative experience is required.

EDUCATION : Two years of post-secondary education in general area is required.

OR

**Option 2**

EXPERIENCE: A minimum of five years of office management and/or administrative experience is required.

EDUCATION : Completion of high school (secondary education) is required.
- Education Requirements:
See the requirement section above for the education requirements.
- Evaluations:
LANGUAGE: English - Fluent; written/spoken, including the ability to translate. This may be tested.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits. The US Missions offer competitive salary, robust benefits, professional development and celebration of American and Canadian holidays.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

**How to Apply**:

- How to Apply:
**How to Apply**:

- Background Check Security clearance.
- Required Documents:
**Required Documents**:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

**All Applicants**:

-

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