League Administrator

**Administrator**

**Saskatoon Youth Soccer Inc.** is a non-profit organization dedicated to offering a variety of soccer programs, tournaments, events, an academy, and the largest youth soccer league in the province serving approximately 7,000 youth in Saskatoon, SK. We are a growing, fast-paced, and fun group of individuals. We are looking for an experienced and dedicated League Administrator to join our team.

**Purpose of Position**:

- To serve as one of two part-time reception positions and main points of contact for membership communications; working Tuesday and Thursday 9:00 AM - 4:30 PM from Sept 10, 2024 to Dec 24, 2024.
- To provide administrative support to SYSI staff in ensuring effective operations of leagues, tournaments, clinics, and programs for the members.
- Reports directly to the Executive Director.

**Job Knowledge and Qualifications**:

- A minimum of one-year experience in an administrative office role is required.
- A post-secondary certificate in business, computers, or office administration is preferred.
- Proficient in Microsoft Office (Excel, Word, PowerPoint, Publisher, Outlook).
- Self-motivated, a self-starter and capable of working independently without constant supervision. Must be able to interact and work closely with people within and outside the organization and function as a key member of the team.
- Excellent organizational skills and an ability to prioritize tasks.
- Well-developed communication skills both verbal and written.
- Experience working as part of a team of staff and volunteers.
- Ability to demonstrate initiative, creativity, and problem-solving skills.
- Knowledge and passion of soccer would be an asset.

**Competence Areas**:

- _Behave Ethically:_ Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization.
- _Build Relationships:_ Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
- _Communicate Effectively:_ Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- _Focus on Client Needs:_ Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
- _Foster Teamwork:_ Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
- _Make Decisions:_ Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
- _Organization:_ Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
- _Plan:_ Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
- _Solve Problems:_ Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

**Communications**:

- Provides service to SYSI membership including teams, registration coordinators, zone contacts, athletes, parents, referees and volunteers.
== Answers general phone inquiries using a professional and courteous manner.
== Replies to general information requests with the accurate information.
== Greets volunteers and visitors to the organization in a professional and friendly manner.
== Develops and maintains a strong rapport with zone and community registration coordinators.
== Assists in distributing communications to zone and community coaches and/or registration coordinators.
== Assists in informing membership of programs, leagues, tournaments, and clinics being offered.
- Assists in preparing registration poster mail-outs each season.
- Creates and updates online coach contact databases available to zones, community associations coordinators, and team contacts.

**League Administration**:

- Prepares pre-season information packages and coach information packages each season for final review by the Technical Lead and/or Executive Director.
- Assists with facility needs by reviewing accuracy of booking contracts.
- Ensures any team registrations for SYSI league and tournaments are promptly forwarded to the Operations Coordinator.
- Inputs team names into software programs and creates and maintains team contact databases.
- Prints necessary game sheets and provides to the soccer centre in advance of weekly league games.
- Reviews league game sheets to ensure team personnel are all registered in accordance with RAMP and coach certification requirements. Provides findings to Zones and team personnel to ensure compliance.
- Administers Permission to Play Out-of-Zone, Late Maturation, and player transfers.
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