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People and Culture Administrator

3 months ago


Mississauga, Canada The Mississauga Food Bank Full time

**People and Culture Administrator**
The Mississauga Food Bank’s (TMFB) vision is **a Mississauga where no one goes hungry. **We relieve hunger in Mississauga by providing and promoting access to healthy food for people in need.

Job Purpose
Coordinate administration through a combination of strong planning and organizing, as part of the People and Culture team. Advance the mission and strengthen operations by supporting cross-departmental functions and projects.

Why Work for Us?
- Be proud of helping to relieve hunger in Mississauga by providing and promoting access to healthy and appropriate food
- Fair benefits and compensation include:

- Starting salary of $47,000 - $52,000. Salaries are compared to the market every 2 years, annual cost-of-living increases, plus the opportunity for performance-based increases
- Comprehensive health benefits for you and your dependents (100% employer-paid, no deductibles for drugs, dental, or vision)
- Matched group RRSP (up to 5% of salary)
- 3 weeks of paid vacation that increases after 2 years of service, plus 12 paid sick days and paid wellness days
- Free parking, funding for professional development, equitable and culturally diverse work environment, and all the tea and coffee you can drink
- Join an amazing culture where people laugh a lot, pitch in during those “all-hands-on-deck” times, and enjoy celebrating together. We work hard to live our values of Community, Collaboration, Excellence, and Integrity
- We’re a proud recipient of 2020 Not for Profit of the Year Award from the Mississauga Board of Trade and a certified Living Wage employer

Key Performance Areas
- Post and monitor the volunteer schedule on an ongoing basis to ensure shifts are open for volunteers.
- Responsible for all employee and volunteer communication and feedback through proper channels.
- Maintain volunteer files to ensure the accuracy and completion of required documentation for all volunteers including vaccination confirmation, signed waivers, confidentiality agreements, vulnerable police checks, etc.
- Utilize an appropriate electronic database system to support TMFB’s volunteer programs. (Better Impact)
- Provide accurate and timely volunteer data for donor and volunteer-requested reports
- Develop and administer volunteer and staff satisfaction surveys; including compiling and reporting on results
- Provide administration of day-to-day HR functions for the effective use of the HRIS (BambooHR)
- Produce and submit reports on general HR activity as required.
- Schedule and coordinate special visitor groups from community organizations and corporations.
- providing general administrative support to the department by supporting planning, assisting in communication, coordinating data for reporting, and providing fresh and innovative ideas.
- Prepare information requested/required for compliance with laws.
- Provide necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports.
- Ensure P&C forms, job descriptions, and print materials are kept current.
- Create a positive working relationship with the other members of the People and Culture team in support of the team’s goals and objectives.
- Remain committed to continuous learning and professional development especially within the voluntary field and others as appropriate.

Other Duties as Assigned or Required

Experience You’ll Bring
- A college certificate/diploma or university degree in a relevant field
- 2+ years of office administration experience
- Experience in Human Resources is an asset
- Professional experience in a non-profit/charity is a strong asset

Skills, Competencies, and Qualities You Bring
- _Passion._ A passion for mission-driven work and personal values aligned with those of TMFB. Concern for and interest in issues of poverty, food security, and/or social justice
- _Proactivity/Enthusiasm/Persistence._ Act without being told what to do. Passionate and excited about work. Can-do attitude. Ability to work autonomously while being aware of the importance of accountability. Committed to exceeding standards and ongoing improvement
- _Communication._ Speak, listen, and write English in a clear, confident, respectful, thorough, and timely manner using appropriate and effective communication tools and techniques. Provide superior service to both internal and external customers.
- _Relationship Building._ Internal and external relationship-building skills. Demonstrated ability to work effectively with staff, volunteers, and other relevant stakeholders. Build trust-based relationships, based upon mutual respect, with the ability to maintain confidentiality and discretion
- _Technical._ Excellent skills in MS Office and/or Google Apps for business; experience with Human Resources Information Systems. Ability to learn new systems quickly. TMFB is a cloud-based, paperless environment
- _Leadership._ Influence, inspire, and motivate others ar