Overseas Platform Deputy Admin Manager

3 weeks ago

Oakville, Canada DIAMOND AIRCRAFT INDUSTRIES Full time

**Position Overview**:
We are seeking a highly organized Overseas Platform Deputy Admin Manager to oversee comprehensive administrative tasks, ensuring smooth operations both locally and for overseas platforms. This role will involve frequent travel to London and requires strong experience in administration and team management.

**Key Responsibilities**:
**Overseas Platform Duties**
- Coordinate accommodation, travel, and logistics tools for overseas personnel.
- Liaise with housing agencies to arrange and confirm properties for staff.
- Manage and maintain statistics for overseas platform vehicles.
- Organize overseas platform office setups and handle all check-in requirements.
- Oversee reception and arrival processes for administrative personnel on the overseas platform.
- Arrange essential services like bank cards and mobile phone numbers for staff abroad.
- Book air travel and accommodation for business trips related to the overseas platform.
- Facilitate all logístical support (meeting rooms, printing, etc.) at the overseas platform office.

**Diamond Aircraft Canada Responsibilities**
- Support the onboarding of Diamond Canada administrative staff, including front desk operations.
- Oversee business travel policies and manage reimbursement processes for Diamond Canada.
- Handle insurance requirements for company vehicles.
- Ensure efficient office meetings and communication systems.
- Develop optimization plans for Katana restaurant.

**Meridian Lightweight Technologies Responsibilities**
- Build and manage Meridian’s administrative team, assigning and overseeing tasks.
- Optimize the company’s business travel policy and implement reimbursement protocols.
- Coordinate all logístical needs for Oakville headquarters, including vendor management (gardening, repairs, network, etc.).
- Compare and manage car insurance contracts for vehicles across locations.
- Maintain records, schedule weekly meetings, and address factory administration needs.
- Track administrative staff KPIs, manage Meridian company archives, and ensure seamless operations of meetings and communication systems.

**Chairman Support Responsibilities**
- Provide administrative support to Chairman as requested.

**Qualifications**:

- Bachelor’s degree in business administration or a related field.
- Minimum of 3 years of supervisory experience in administration, preferably in a multinational or cross-functional environment.
- Fluent in Mandarin and English, with excellent written and verbal communication skills in both languages.
- Willingness and ability to travel frequently to London as required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with administrative management software is preferred.
- Demonstrated ability to manage and lead an administrative team, with strong organizational and problem-solving skills.
- Excellent communication and interpersonal skills, with the ability to build relationships and liaise effectively with internal and external stakeholders.
- Strong organizational abilities and meticulous attention to detail in managing tasks, schedules, and logistics.
- Able to manage multiple responsibilities in a fast-paced, dynamic environment and adapt to changing priorities.

**How to Apply**:
**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

**Experience**:

- administration: 3 years (preferred)

**Language**:

- read and write Mandarin (required)
- read and write English (required)

Willingness to travel:

- 50% (preferred)

Work Location: In person

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