Data Entry Specialist

7 days ago

Burnaby, Canada Para Space Landscaping Full time

**Does being in a supportive detail-oriented role excite you?**

**Is continuous improvement and being part of an excelling business what you’ve been looking for?**

**As an industry leader, we are looking for someone who strives for excellence, likes to be challenged, is growth-oriented, and thrives in a hardworking, fast-paced work environment.**

**Title: Data Entry Specialist & Assistant**

**Reports To**: Human Resources Management Team

**Job Summary & Impact**:
The Data Entry Specialist & Assistant will be working with BambooHR to monitor performance and track development. This is an administrative heavy role requiring accuracy and an eye for detail, but a rewarding one as it has a great impact on company culture. Like all Para Space career opportunities, there is room to grow in this position.

**Company Summary**:
Since August 1, 1979 Para Space Landscaping is a multiple award winning leader in the Canadian landscape industry. We have been built on care for those we work for and those who work here. Our comprehensive and proactive services include maintenance, installation, irrigation, and plant health care.
- Living Wage Certified Employer
- Voted One of the Best Landscaping Companies to Work for in North America
- National Landscape Award of Excellence
- BC Landscape Award of Excellence
- Consumer Choice Award - Best Landscaping Company in Vancouver
- Healthy Workplace Award
- Green for Life Award (Granville Island, Langley Memorial Hospital)
- Planet Environmental Improvement Award
- Winner of The City of Burnaby's Business Award for Healthy, Diverse and Inclusive Workplace and Business of the Year

**OUR MISSION**
- Enhancing the environment with reliable, high quality landscape services.
- Cultivating lasting relationships with our clients and team.
- Leading our industry with integrity and innovation.

**OUR VISION**
- Being recognized as the best and getting there with the best.

**OUR VALUES**
- Fulfil our client’s high expectations with high performance.
- Embody the essence of teamwork.
- Creating a meaningful impact in everything we do.

**OUR COMPETITIVE ADVANTAGE**
- We deliver peace of mind to our clients through proactive communication and unparalleled service systems.
- Our proactive, comprehensive services and innovative solutions will enhance any landscape.
- We have a world class team of educated and accredited landscape horticulturists.
- We provide opportunities for motivated individuals to grow personally and professionally in a healthy working environment.

**Duties and Responsibilities**:

- Review and track daily personnel reports to ensure a smooth onboarding process of new employees within their first 3 months
- Update skills tracker daily
- Promote education and in-house education through proactive communication directly with our team
- Seminar organization and preparation
- Monitoring attendance to assist payroll completion (tracking lates and absentees)
- Orientation administration
- Assisting with onboarding and offboarding administration
- Set up and assisting with seasonal workshops
- Representing the company at job fairs by engaging the public, promoting the company brand, and our careers in a positive and enthusiastic manner
- Attend, organize and assist in coordinating company events which is a huge part of the Para Space culture and retention
- Weekly attendance of our Monday Morning Meeting
- Vacation preparation and organization for staff
- Compile performance letters (start, 3 months, 6 months, semi-annual, annual)
- Create 360 reviews for leadership team to ensure feedback is provided for improvement
- You may be involved with other miscellaneous tasks/projects as required

**General**:

- Work cooperatively to foster a harmonious working relationship with all co-workers
- You would be responsible for completing reports and other paperwork as associated with these projects and as assigned
- You would be required to complete weekly task lists and schedules and would have weekly meetings with your manager
- You would be required to report to management with an EDR (end of day report) outlining all the tasks and hours spent for the day
- You are encouraged to participate in at hoc managerial committees whose purpose is to advance our company

**Training and Education**:

- Post Secondary and work experience is an asset
- Previous customer service and administrative experience required
- Proficient with MS Office software (Word, Outlook, Excel, PowerPoint, AI, Microsoft Teams)
- Experience with an HRIS (BambooHR) an asset

**Qualifications**:

- Ability to maintain confidentiality
- Organized
- Diligent
- Thorough and detail oriented
- Excellent time management
- Solution oriented
- Punctual, trustworthy and reliable
- Excellent interpersonal, written and verbal English communication skills
- Strong business correspondence writing skills
- Ability to multitask and work in a fast-paced environment, and deliver timely results
- Positive and professional team a

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