Executive Coordinator

2 months ago

Vancouver, Canada Vancouver City Savings Credit Union Full time

**About Vancity**

Vancity is a member-owned credit union built on the principles of inclusion and social justice. A relentless commitment to their values has helped them challenge the status quo and break down barriers since day one in 1946. They have bold commitments to make Vancity net-zero by 2040 across all mortgages and loans and are pursuing strategies on Indigenous banking and to improve the financial resilience of their members.

**About the workplace**

This is a permanent, full-time role that will enjoy hybrid working arrangements which can be fulfilled primarily from the Vancity head office location and your Lower Mainland based home office. Periodically, you’ll be required to attend in-person activities or events.

As a Executive Coordinator, you will play a critical role in creating capacity for the VP Strategy, Innovation, and CEO's Office by both providing core executive assistant services, as well as necessary coordination of regular calendar events hosted by the CEO's Office across the Strategy Team and Governance Team.

**Role Responsibilities**:

- **Core Executive Assistant Services** - Provide EA services to the VP Strategy, Innovation, and CEOs Office as well as coverage to the CEO’s Sr Executive Assistant while on holidays. Sample activities include calendar and inbox management, travel bookings, expense management, ordering office supplies, and handling written and verbal communication and filtering requests so that the Executive’s time is allocated effectively according to the standards set by the executive.
- **Onsite and Offsite Event Coordination** - Deliver on key logistics and administrative activities for events and meetings hosted by the CEOs Office (which includes the Governance Team, and the Strategy team). Sample events include Board/Committee meetings, Senior Leadership meetings, ELT meetings, etc. Coordination tasks include venue/vendor/speaker bookings, catering, expense management, meeting room setups/cleanups, etc.
- **Amplify capacity of teams across CEO’s Office **- Bring capacity to work of Governance Team, Strategy Team, or CEO’s Office where appropriate in undertaking desk research, contributing to material development such as building or reviewing written reports, or PowerPoints, building agendas, updating KPI trackers for performance against plan, or other materials for meetings.
- **Diplomacy and strong communication skills** - given the high-profile nature of meetings and stakeholders that will be required to engage with on a regular basis (ie. CEO, ELT, Board of Directors, external parties scheduling meetings with the CEO or CEO’s office, etc.) the Executive Coordinator is responsible for ensuring professional and diplomatic written and verbal communications are upheld in all communications and work.

**You have**:

- A minimum of 3-5 years of experience in administration, coordination, and/or event planning.
- An undergraduate degree in a related field.

**You are**:

- Exceptional communicator - Great interpersonal skills, with you are comfortable communicating with stakeholders in different levels of the organization. Demonstrate confidence and provide highly specialized technical expertise and advice.
- Organized - You have the planning and coordination skills to develop operating plans, processes, methods and standards for a unit and to coordinate delivery of programs and services.
- Natural problem solver and decision-maker - You lead diagnosis of challenges, find business solutions, and assess risks and opportunities. You make timely decisions. business, financial and member impacts, and to identify viable solutions.
- Critical thinker: You understand the big picture objective and able to dive deep into data and details to ensure quality and accuracy of deliverables are met.

**Salary: Band 5**

**Posting Deadline**:4:00pm October 23**rd**, 2024**

**We offer**:

- We are the largest private-sector Living Wage Employer in Canada and have been consistently recognized as one of the Top Employers in Canada.
- Our permanent employees qualify for attractive benefit packages that can be customized and changed each year to meet their evolving needs.
- New employees receive between three to four weeks of vacation allowance per calendar year, and the number of vacation days grows — to a maximum of six weeks per year — as their length of service increases. In addition, full-time, permanent staff may be able to purchase extra days of vacation through our flexible benefits package.
- In addition to the 10 statutory holidays in British Columbia, Vancity provides an additional three statutory holidays. We offer care days for periods of short-term personal illness or emergency family illness, plus opportunities to take unpaid leave for a variety of reasons.
- Our health care & dental benefits offer three levels of health care and dental coverage for you to select from. These benefits will also be effective immediately based on your hire date.
- We u

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