Current jobs related to Program Assistant, Gdipicl - Kingston - Queen's University
-
Program Coordinator, Gdipicl
4 months ago
Kingston, Canada Queen's University Full timeProgram Coordinator, GDipICL About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Admission Assistant, Gdipicl
4 months ago
Kingston, Canada Queen's University Full timeAdmission Assistant, GDipICL About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Program Coordinator, Gdipicl
4 months ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Admission Assistant, Gdipicl
4 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Cook at Martha's Table Community Program
3 months ago
Kingston, Canada Martha's Table Community Program Full timeAre you seeking a job with that extra "something"? A career that doesn't just fill your time, but fills your heart too? If you have a passion for community service, a flair for culinary creativity, and a dedication to reducing food waste, then this job opportunity might be the perfect fit for you! Martha's Table Community Program is seeking a dedicated...
-
Program Assistant
3 months ago
Kingston, Canada St. Vincent de Paul Society of Kingston Full timeJob Overview: Join our team as a Program Assistant at St. Vincent de Paul Society of Kingston. where you will play a vital role in supporting our programs and services. As a Program Assistant, you will be responsible for assisting with the donation program, emergency food pantry program and the maintenance of the facility. **Duties**: - pick up supplies as...
-
Program Assistant
3 months ago
Kingston, Canada Queen's University Full timeProgram Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...
-
Program Assistant
4 months ago
Kingston, Canada Queen's University Full timeProgram Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...
-
Program Assistant
3 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Program Assistant
4 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Graduate Program Assistant
4 months ago
Kingston, Canada Queen's University Full timeGraduate Program Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Graduate Program Assistant
4 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Undergraduate Program Assistant
3 months ago
Kingston, Canada Queen's University Full timeUndergraduate Program Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Program Support Assistant
4 months ago
Kingston, Canada Addiction & Mental Health Services - KFLA Full time**Hours of Work**: As Scheduled - Flexibility Required. Days, Monday to Friday. **Location**: Kingston Frontenac Lennox and Addington area (as needed) **Job Summary**: The Program Support Assistant provides administrative support to the Program Teams and agency psychiatrists. Incumbent is responsible for providing administrative and clerical support which...
-
Undergraduate Program Assistant
4 months ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Undergraduate Program Assistant
4 months ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Program Assistant Ii-general
3 months ago
Kingston, Canada Canadian Hearing Services Full timeCanadian Hearing Services (CHS) has an opening for a Program Assistant II-General, based in Kingston. Reporting to the Supervisor, Hearing Healthcare Administration, the Program Assistant II-General is responsible for assisting the region by providing reception, administrative, and program support across all CHS programs and services. - **This is a full-time...
-
Graduate Program Assistant
4 months ago
Kingston, Canada Queen's University Full timeGraduate Program Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Program Assistant
3 months ago
Kingston, Canada Queen's University Full timeProgram Assistant - General Internal Medicine Training Program About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty...
-
Graduate Program Assistant
4 months ago
Kingston, Canada Queen's University Full timeGraduate Program Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
Program Assistant, Gdipicl
4 months ago
Program Assistant, GDipICL
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
The Graduate Program in Immigration and Citizenship Law ("GDipICL") is training the next generation of immigration consultants in the full range of competencies they will need, from immigration and citizenship law to best practices for career success. This program is required to become a licensed immigration consultant in Canada. The Program Assistant is responsible for supporting the administrative functions of the GDipICL, including supporting the student experience.
This position acts as a first point of contact and answers, redirects, or escalates program administration questions from faculty, staff, parents and/or students. This position provides administrative support including scheduling, meeting coordination, preparing agendas, minutes, data entry, filing, reception, mail distribution, printing and distributing materials, updating directories and/or maintaining office supplies. This position generates a variety of program documents including reports, agendas, meeting minutes, letters of permissions and/or correspondence. This position also assists with planning program events.
The schedule for this position requires the incumbent to work evenings and weekends.
**Job Description**:
**What you will do**
- Acts as a first point of contact and answers, redirects, or escalates program administration questions from faculty, staff, parents and/or students.
- Provides administrative support including scheduling, meeting coordination, preparing agendas, minutes, data entry, filing, reception, mail distribution, printing and distributing materials, updating directories and/or maintaining office supplies.
- Generates a variety of program documents including reports, agendas, meeting minutes, letters of permissions and/or correspondence.
- Supports the exam process through scheduling, arranging accommodations, securing and setting up rooms, providing supplies, using grading software, scheduling proctors and/or submitting final grades.
- Records and follows-up on the collection and/or distribution of evaluations.
- Assists with planning and/or executing of events including learning events, seminars, academic sessions, training sessions, conferences, video-conferencing rounds, orientations, parties, and/ or retreats.
- Acts as the first point of contact for troubleshooting audio visual issues.
- Maintains and updates department website and/or community website.
- Assists with internal and external program reviews for accreditation purposes.
- Other duties as required in support of the department and/or unit.
**Required Education**
- Two-Year Community College Diploma.
- in business administration preferred.
**Required Experience**
- More than 1 year and up to and including 2 years of experience.
- Experience advising students considered an asset.
Experience in client and/or customer experience functions considered an asset.
Experience in data, trend analysis and reporting considered an asset.
Experience working with diverse populations/equity deserving groups considered an asset.
Experience in writing, interviewing, reviewing, editing and/or proofreading internal and/or external communications and documents considered an asset (e.g., social media, policy manuals, newsletters, handbooks, legal documents, forms/templates, blogs, training/reference materials, technical documents, webinars, etc.).
Experience with providing administrative support considered an asset (e.g., document editing, proofing, formatting and production, data entry, scheduling/coordinating meetings and/or travel arrangements, receiving/relaying messages, etc.).
Experience working at a post-secondary education institution considered an asset.
Consideration may be given to an equivalent combination of education and experience.
**Job Knowledge and Requirements**
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
- Provide information that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
- Manage own work effectively and follows through on commitments, using the available resources.
- May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
- Resolve recurring problems and situations using established procedu
