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Administrator & Bookkeeper

4 months ago

Toronto, Canada Burgundy Direct Imports Full time

**BURGUNDY DIRECT IMPORTS**

Job Title: Administrator & Bookkeeper

Location: Downtown West-End Toronto (Queen St. West and Ossington Ave.)

Duration: Full-time

**Salary**: $55,000 - $70,000

**COMPANY BACKGROUND**

Burgundy Direct is a passion-driven growing wine import agency bringing some of the very best wines of France, Italy and Spain to the Ontario market. We focus on artisanal, terroir focused, high quality and small production wines. Our customers are many of the city’s top restaurants as well as discerning private clients. Some of our products are also sold directly to consumers through LCBO Vintages. And we enjoy our work ☺

**JOB DESCRIPTION**

Bookkeeping Responsibilities
- Entering products and pricing into inventory using accounting software (QuickBooks On-line).
- Creating _pro forma_ invoices for deposit payments.
- Preparing final invoices and processing payments.
- Coordinating accounts receivable, including obtaining updated credit card information, processing cheque deposits and receiving e-transfers.
- Processing accounts payable including some bills and credit card payments
- Handling customer and supplier personal information with required attention to privacy and security

Administration Responsibilities
- Coordination of deliveries
- Assist with maintenance of small office (including tasks such as answering calls, database management, ordering supplies, etc.)
- Product ordering through the LCBO Web Application System (including setting up vendor profiles, creating item number requests and placing orders) with consistency and accuracy (training provided).
- Some other minor duties as required

**REQUIRED SKILLS**
- Proficiency with Microsoft Excel: managing spreadsheets, sorting data, creating sales reports, use of arithmetic functions and formulas
- Experience with QuickBooks (ideally QuickBooks Online, but not essential)
- Some proficiency with Microsoft Word, including document formatting
- Comfort working with basic PDF files and forms
- Knowledge of standard protocols for protecting customer and supplier personal information

**QUALIFICATIONS**
- Ability to work highly independently and to learn new tasks quickly in a busy office environment
- A positive, energetic and resourceful attitude
- A high degree of tact, discretion and professionalism

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- QuickBooks: 2 years (required)
- Microsoft Excel: 1 year (required)