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Executive Assistant

1 month ago

Toronto, Canada BFL Canada Full time

Job Details

Description

**We offer more than a job, we offer a career**
- We support our employees to shape their careers by encouraging continuing education and investing in training and development.
- We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
- We inspire people to do what they are passionate about by believing in integrity, respect, and recognition of diversity and community support.
- We are a dynamic team where entrepreneurship, innovation, and collaboration are at the core of our values.
- We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance programs, and retirement and savings programs.
- We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

**We are looking for an Executive Assistant to join our team in our Toronto office**

As an Executive Assistant, you will be responsible for supporting the managing partner and other key executives by providing full administrative support in a fast-paced environment.

**Please note this is a fully in-office position, located at 181 University Ave, Toronto**

If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working with our team

**Your day as an Executive Assistant**
- Maintain calendars for key executives, ensuring time is utilized in an efficient and work-smart manner.
- Travel requests-book accommodations, liaise with travel agencies, track spending on air travel for report to Montreal
- Coordinate ground transport for executives when traveling to meetings
- Collaborate with other EAs across different regions in the country.
- Schedule meetings & lunches/dinners with customers/clients and prospects including insurers
- Reconcile monthly credit card receipts and expenses
- Minute meetings for management and VP committee meetings
- Process expense reports as needed and prepare cheque requisitions for invoices
- Create and distribute reports to VPs (AR and Sales Funnels)
- RSA Bravo Administrator backup
- Lloyd’s portal -Manage incoming bound submissions
- Distribute policies through RSA Portal
- Review and reconcile invoices-flag/follow up on questionable items;
- Assist VPs with ad-hoc projects
- Active member of the Central Social Committee: organize in-house events for staff celebrations in conjunction with the Events Manager
- Administrative support to Events Manager on client events
- Backup Reception duties for the Toronto office
- Ad Hoc duties as required
- Five years of experience in an administrative or support position
- Good knowledge of the insurance brokerage industry, an asset
- Excellent knowledge of Microsoft Office Suite, including Excel and PowerPoint
- Detail-oriented
- Strong verbal and written communication skills
- Strong analytical and problem-solving skills.
- Effective time management and organizational skills.

**Who we are**

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of 1,300 professionals located in 25 offices across the country. Our employees have free rein to demonstrate their creativity, leadership, and entrepreneurial skills since we believe in each one of them. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance, and Benefits Consulting services in over 140 countries around the world.

**More about us**

Our Toronto office is located in beautiful downtown, in the core of the Financial District. Easily accessible by public transit, our office is close to a plethora of top-notch restaurants, ideal for enjoyable lunches or drinks after work.

Let’s stay in touch: Follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Visit our website to learn more about us: bflcanada.ca

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.