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The Miller Group Office Administrator

3 months ago

Aurora, Canada Colas Full time

**Subsidiary**:Miller Paving Limited

**Location**: Aurora

**Objective**:
This position requires the incumbent to contribute to the successful operations. This outcome will be achieved by supporting various tasks including but not limited to; reception, payroll, invoicing, payables, filing, job costing and providing assistance to the activities of the various operations.

**Responsibilities**:

- Greet visitors, determine the nature of their business, and notify appropriate staff members while ensuring office security measures are followed correctly
- Update various spreadsheets and tracking tools (SharePoint, shared drive, etc.) with respect to company data such as safety data, equipment tracking, asset tracking (laptops, phones, etc.), project database, etc
- Answering main phone system, redirecting calls and handling general inquiries with tact and diligence
- Prepare routine correspondence, office forms and/or other business related documents; handle incoming and outgoing mail and interoffice communications
- Co-ordinate and input payroll data accurately while ensuring deadlines are met
- Complete bank deposits and assist with accounting processing functions including A/P, A/R & payroll
- Assist in the preparation and filing of various documents related to construction, paving, quality control and asphalt activities
- Order all office supplies and provide administrative support to the field crew and other office staff
- Support in clerical duties including photocopying, faxing, and scanning documents
- Assist with the coordination of company events, meetings and training
- Support management team on ad hoc projects as required

**Requirements & Qualification**:

- 2-3 years of related Administrative experience
- Ability to follow instructions and willingness to learn new concepts
- Excellent communication skills
- Detail oriented and able to multi-task
- Ability to work independently with limited supervision
- Strong organizational skills
- Experience managing multi-line phone systems
- Ability to work in a team environment with mínimal supervision
- Miller is proud to provide this unique career opportunity, we offer continuous learning, opportunity for growth, and a competitive compensation package. At our core; we are our people. We succeed because we respect our people and invest in their development, safety and well-being. Miller is an equal opportunity employer. We believe that diversity and inclusion are key attributes to building greatness. Miller’s core values of Integrity and Community welcomes everyone, at work and in the community, and our value of Accountability, means that we own our actions, our decisions and our results. As a Miller employee, this will ultimately be your commitment to our inclusive culture._