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Executive Secretary

5 months ago

Saintleonard, Canada Viglione Properties Full time

Executive secretary for real estate management firm. The tasks include:
Accounting & Tax
- Book keeping entries: Simply Accounting & Quickbooks software
- Invoicing & expense tracking
- Preparation of tax forms relating to residential leases (RL-31)

Administrative
- Filing and organizing documents
- Schedule meetings and vendor site visits
- Correspondence (French & English) to tenants and vendors
- Banking deposits
- Process and follow-up with tenant service requests
- Preparation and payment of salaries and wages for the firm
- Preparation of memos, signage as required to communicate with tenants

Leasing
- Preparation of residential leases and accessory documentation
- Meeting with tenants for various remittances
- Schedule and organizing apartment showings
- Collecting lease payments
- Prepare lease renewal notices and calculate rent increases as per TAL
- Prepare and maintain list of apartments for rent, apartments under renovation, etc.
- Prepare and keep ups to date Rent Rolls
- Maintain and collect relevant data for the operations of the business

The following are required:
Microsoft Word

Microsoft Excel

Simply Accounting

Quickbooks

French and English writing proficiency

**Job Types**: Full-time, Permanent

**Salary**: $30.00-$35.00 per hour

Schedule:

- 8 hour shift

Work Location: One location