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Production Administrative Assistant

5 months ago

Toronto, Canada Mango Studios Full time

**Responsibilities**:

- Prepare and lead wedding reveal calls and in-person presentations that showcases our client’s final galleries and discusses album and artwork design options and choices
- Manage and organize production-related documents, such as contracts, purchase orders, and invoices and other billing related needs.
- Assist in processing and accepting payments from clients remotely or in-person.
- Act as a point of contact for internal team members and external partners, facilitating communication and addressing inquiries.
- Coordinate logistics for production activities, including arranging meetings, travel arrangements, and equipment bookings.
- Monitor inventory levels and liaise with the production team to ensure timely availability of production materials.
- Assist in coordinating training sessions and onboarding for new production team members.
- Collaborate with other departments to ensure seamless cross-functional communication and cooperation.
- Identify process improvement opportunities and suggest solutions to enhance production efficiency.
- Assisting the Sales team with administrative tasks as needed
- Upholding company policies and ensuring compliance with company standards.

Qualifications:

- High school diploma or equivalent; additional education or certification in administration or relevant field is a plus.
- Proven experience as an administrative assistant, preferably in a creative studio environment
- Strong organizational skills with the ability to multitask and prioritize competing demands effectively.
- Excellent written and verbal communication skills.
- Detail-oriented and capable of maintaining accurate records and documentation.
- Ability to work collaboratively as part of a team and independently with mínimal supervision.
- Familiarity with wedding and photographic processes and terminology is advantageous.
- Flexibility to adapt to changing priorities and deadlines.
- Team player with a positive attitude, proactive mindset, and a willingness to take initiative.

Join our team and be a key contributor to our success If you are a dedicated and organized individual with a passion for weddings or photography, we encourage you to apply.

**Job Type**: Fixed term contract
Contract length: 4 months

**Salary**: $18.00 per hour

Schedule:

- Day shift
- Evening shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M4M 2A6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person