Project Coordinator, Real Estate

6 days ago

Vancouver, Canada Canada Lands Company Full time

**Company: Canada Lands Company**
**Location: 1075 W Georgia St, Vancouver, BC V6E 3C9**
**Employment Status**: 16-month Contract

Hiring Range: $65,000 - $74,000 per year

Canada Lands Company specializes in real estate development and attractions management. CLC’s Vancouver office is advancing award-winning real estate master plans, including the Heather Lands and Jericho Lands, in partnership with the Musqueam, Squamish, and Tsleil-Waututh First Nations. These projects will deliver over 15,000 housing units and various other community benefits, including community and cultural centres, daycares, parks, and affordable housing. CLC Vancouver is seeking a motivated team member who is excited to contribute to these important projects. The Project Coordinator plays an essential role in the CLC organization, contributing to real estate work at the ground level, ensuring that company policies and procedures are met, and contributing to reporting requirements.

**Short Summary**:
Under the direction of the Senior Director, Real Estate; or Director, Real Estate; or Senior Development Manager, the Project Coordinator coordinates and administers various real estate planning and development tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects. The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum and ensures compliance with Company policies and procedures. The Project Coordinator is a pivotal member of the regional Real Estate team in Vancouver/ British Columbia, performing a broad range of tasks and activities in support of the regional office operations.

**1. Provides support to the Vancouver region in the areas of property acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.**
- Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives.
- Assists with the development and coordination of consultant procurement processes.
- Assists with the direction/work of external multidisciplinary team (contractors, engineers, surveyors, architects, planners, property/leasing managers, etc.) to achieve project objectives.
- Prepares agendas and takes minutes at internal and external meetings with project partners, stakeholders, consultants, government and the public as required.
- Follows up with a wide range of stakeholders (e.g. government, public, community associations, other corporations, etc.) to support project development objectives.
- Assists with the preparation of progress reports and documents for Board submissions, Senior Management, steering committees, and other audiences, as required.
- Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents.
- Prepares and administers contracts, ensuring proper authorization within CLC’s Delegation of Authority, verifies and monitors all subsequent accounting transactions, and initial draw down status.
- Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.

**2. Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.**
- Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans).
- Works with the regional/project accountant to provide necessary supporting information/documentation.
- Analyzes costs against budgets/contracts to identify risk of budget over-run and controlling payments.

**3. Participates in agreements of purchase and sale, including the coordination of sales and marketing activities.**
- Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.

**In addition to the Key Functions listed above, the Project Coordinator in Vancouver, BC is also responsible for the following tasks**:

- Supports employment, training and contracting initiatives prioritizing underrepresented groups including Indigenous businesses
- Prepares reports for Joint Venture Management Committee and Team Meetings, including project updates, contracting updates and communications information.
- Maintains records for risk management purposes.
- Reviews invoices, financial statements and contracts against project budgets.
- Supports administrative functions for the regional office.
- Maintains corporate reporting systems and databases as needed.
- Manages execution (e-signatures) of company documents.
- Researches,

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