Office Manager Regular Ft

6 months ago

Burnaby, Canada AgeCare Full time

The Opportunity

Are you a highly organized and detail-oriented professional with a passion for creating efficient and supportive office environments? If you enjoy the opportunity to live and work in different locations across the beautiful province of British Columbia, then we have an exciting opportunity for you.

As an Office Manager at AgeCare, you will play a crucial role in ensuring the smooth operation of our office and administrative functions. Your main role will involve ensuring that we meet regulatory and internal standards by following the relevant policies and legislation. You will have the opportunity to engage with residents and their families, helping to address their needs through various administrative processes. Another essential aspect of your position will be responsibly managing employee and resident records and files to maintain privacy and confidentiality. Additionally, you will provide valuable support by handling payroll and performing other HR-related functions.

As this is a float position, you can expect a role that involves travel and site support. When Office Manager positions are vacant or additional support is needed, you will be required to travel to various long-term care facilities across the province of BC. Your main responsibility will be to provide temporary office management coverage, ensuring the smooth continuation of administrative operations and adherence to organizational standards. Your ability to be flexible and willingness to travel will be essential in ensuring the efficient operation of AgeCare facilities.

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest while prioritizing their health and well-being. We are deeply committed to delivering exceptional care and service, creating vibrant and fulfilling communities, and ensuring security and peace of mind for everyone in our care. Our dedication to providing a comfortable and person-centered environment sets us apart. Joining AgeCare means embracing a calling rather than just a job.

What You Will Do:

- Manages administrative positions by handling recruitment, promotions, transfers, performance management, training, development, and daily supervision of work.
- Collaborates with and supports the Executive Director as required.
- Plans, organizes, and streamlines general office processes to ensure smooth and efficient daily operations.
- Responsible for overseeing and completing scheduling tasks to ensure smooth operations and optimal staff allocation.
- Handles various accounting tasks, including resident billing, account reconciliations, site office accounting, accounts payable and receivable, and preparation of tax letters for residents.
- Takes responsibility for overall site bi-weekly payroll, including data entry and reconciling timesheets and schedules.
- Coordinates and organizes admissions and discharges, including managing all related paperwork.
- Ensures proper documentation and forwarding of WCB (Workers' Compensation Board) claims, working with HR; collaborates with HR and management to identify modified duties and facilitate early and safe return to work for employees injured under WCB.

What We Offer:

- Comprehensive support from your dedicated Regional and National Team.
- Access to technology, tools, and resources to enhance your job performance and efficiency.
- Competitive salary and benefits package.
- A commitment to better work-life balance.
- A visionary approach that puts person-centered care at the heart of everything we do.

What You Bring:

- Completed post-secondary education in Business Administration, Accounting, Office Management, or a related field.
- Minimum of three (3) years of relevant experience in administrative and accounting roles, preferably in Long Term Care.
- Strong understanding of employment standards.
- Proficient in Microsoft Office Suite (Word, Excel) and basic computer systems troubleshooting.
- Familiarity with Empath, Workday, and Kronos (UKG) operating systems is a plus.
- Excellent organizational, communication, time management, and problem-solving skills.
- Outstanding customer service skills with a focus on maintaining and improving standards.
- Demonstrated ability to lead and manage a team.
- Values of Trust, Respect, Quality, and Teamwork.
- Must provide a complete and current Vulnerable Sector Check (including a Criminal Background Check) within the past six months or be willing to obtain one.

What Are You Waiting For?

Join us at AgeCare to celebrate the ageless spirit of people through service and innovation. If you're passionate about serving seniors with dignity, respect, and compassion, join our team and make a meaningful difference in the lives of residents and their families.

At AgeCare, we value diversity and inclusion and encourage all qualified individuals to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

If you’re motivated

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