Administrative Assistant

5 months ago

Kingston, Canada exp Full time

**Administrative Administrator (Part Time)**

**Kingston, ON**

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Be our next **Administrative Administrator**

**Your work environment at EXP**

In this role, you will join our team based in the **Kingston, ON **office.
- Perform standard administrative functions
- Edit, construct and format reports, proposals and other technical documents
- Review Proposals, Standing offer agreements and Draft proposal documents with associated forms, submission, etc
- Compose and distribute meeting notes, routine correspondence and reports
- Coordinate meetings of staff, as requested
- Coordinate travel arrangements
- Coordinate Technician's fieldwork
- Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc
- upload test reports to the client database or system
- Work with our in-house project software to set up new projects and provide reports on staff utilization, accounts receivable, project-specific performance, etc Provide backup support for other admin teams and divisions as necessary

**What your experience looks like**
- Must have at least 1-2 years of experience in detail-orientated administrative support work
- Strong people skills, and the ability to work with various staff and clients
- Must have strong Microsoft Word and Excel skills. Experience in Microsoft PowerPoint and database software would be an asset
- Must have strong editing and proofreading ability including grammar and sentence structure
- Strong typing speed and accuracy
- Excellent communication skills
- Skill in preparing clear and concise reports, procedures, correspondences, and other written materials
- Ability to establish and maintain effective working relationships
- The ability to multi-task is critical
- Must be able to meet deadlines, well organized and able to work under pressure
- Ability to document existing and new processes
- Ability to maintain a filing system and accurate records
- Ability to prioritize, organize and perform multiple work assignments simultaneously
- Any experience in the engineering or construction industry is an asset
- Reception experience is an asset
- Completion of secondary school, with courses in or graduation from an administration program or equivalent experience, ideally in a professional services environment
- ABOUT US
- **Our story**

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

**What makes us different**

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.
- ABOUT THE TEAM
- EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.

**Our story
**With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

**What makes us different**

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

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