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Business Project Manager

4 months ago

Scarborough, Canada Elections Ontario Full time

**Business Project Manager**

For accessibility assistance with this document please telephone Elections Ontario at 1-888-668-8683 or Fax at 1-866-714-2809. You can TTY at 1-888-292-2312.

**Position Status**: Temporary Assignment to March 29, 2024

**Posting Status**: Open

**Location**: 51 Rolark Drive, Toronto, Ontario M1R 3B1 (Birchmount and Ellesmere)

**Starting Salary**: $78,673 per year

**Hours of Work**: 36.25 per week

**Posting Date**: February 15, 2023

**Closing Date**: February 24, 2023 at 4:00 p.m.

**Who we are**

The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

**Join our team**

The Office of the Chief Electoral Officer is seeking a Business Project Manager within the Shared Services division, to oversee all phases of a construction and office relocation project with a variety of stakeholders to plan, implement and report on project deliverables. This will include working with the various lines of business within the organization, landlords, contractors and vendors to provide leadership, planning, tracking, monitoring, issues management and reporting of all project-related deliverables and financials.

**What to expect in this role**

Reporting to the Director, Shared Services, you will:

- Support multiple business owners in managing multiple project deliverables, stakeholder communication and assist in upholding an effective system of project governance.
- Write project artifacts including project plans and schedules.
- Develop and prepare Requests for Services (RFS) and other procurement documents for new business requirements.
- Manage project scope and schedule, while leading work meetings, producing status reports, managing risks and issues and planning deployment tasks for assigned projects.
- Work with multiple business owners, vendors, stakeholders, and team members to ensure timely delivery.
- Conduct cost analysis of budget forecasts against actuals/deliverables and communicate variances while maintaining an understanding and communicating any outstanding invoices.
- Prepare regular and ad hoc reports in the form of summary notes, briefing notes, financial analysis reports, Gantt charts and milestone charts to support projects.
- Conduct meetings with various business owners and the Senior Leadership Team on project status and escalating issues to management, as required.

**What you need to qualify**

**Leadership & Relationships**:

- Experience in leading business components for multiple complex projects with several internal project stakeholders and external vendors.
- Experience managing multi-functional project teams, including coordinating, and working with external vendors.
- Strong knowledge and understanding of business needs, with the ability to establish and maintain high levels of stakeholder trust and confidence; and
- Strong collaborating and negotiating skills.

**Experience and Knowledge**:

- At least 5 years of experience in project management, strong project management, planning, relationship management, risk management, change management and vendor management skills.
- Demonstrated analytical, planning, problem-solving and organizational skills with an ability to manage several competing demands while finding compromising solutions that ensures project success.
- Demonstrated business and technical expertise to be able to evaluate complex project risks and issues accurately and objectively.
- Highly developed oral and written communication skills and experience interacting with all levels of an organization’s hierarchy, including executives.
- Demonstrated expertise in financial management.
- Technical Skills: Highly developed knowledge and proficiency in the use of Office 365: Outlook, Word and Excel, proficiency with PowerPoint, SharePoint and Visio.
- Must hold a valid driver’s license.
- Must be legally entitled to work in Canada.

**How to apply**

Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.

**How to request an accommodation**

Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.

Under the _Accessibility for Ontarians with Disabilities Act _and the _Ontario Human Rights Code_, we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call 1-888-66