HR Clerk

**What you'll do**:

- Maintain employee records, assignment and workforce details within the Human Resources Management Information System (HRIS).
- Support benefit administration processes including validating life events to calculate accurate benefits coverage.
- Collaborate with the Finance unit to ensure accurate payroll calculations, TPHD notices and leaves of absences.
- Process administrative tasks related to employee lifecycle events including onboarding and offboarding.
- Maintain organizational charts, and seniority lists.
- Process increments and seniority for all employees.
- Resolve inaccurate employee information regarding assignment details, accrual balances and seniority dates.
- Compose correspondence to a variety of individuals or groups including newly hired employees, exiting employees, Union notification and benefits providers.
- Generate reports related to assignment details, years of service, leave of absence, position incumbents, etc. to support workforce management activities.
- Respond to inquiries from management and employees regarding a variety of Human Resource topics including, policies, benefits administration and the Collective Bargaining Agreement.
- Maintain electronic personnel files in a SharePoint imaging site.
- Perform general office duties such as mail delivery, photocopying, and faxing.

**What you'll need**:

- To be successful in this position you will need a certificate in office education, business administration or business certificate with at least one year experience as a Human Resource (HR) Administrator or relevant role.
- Demonstrated proficiency in using HR software like HRIS.
- Excellent organizational skills with an ability to manage multiple workflows.
- Ability to deal with confidential information in a discrete fashion.

**Conditions**:

- A criminal record check is required.

**Competencies**:

- **Personal Leadership and Development**:Recognizes strengths and is open to feedback on enhancing skills.
- **Strategic Thinking**:Has a clear understanding of organizational objectives and aligns daily tasks to strategic goals.
- **Decision Making**:Uses information to make timely and appropriate decisions for the position.
- **Innovation**:Challenges the status quo when needed and looks for ways to improve internal processes or practices.
- **Analytical Thinking**:Identifies discrepancies within work and makes appropriate adjustments.
- **Team Collaboration**:Shares knowledge and experience with others.
- **Building Organizational Community**:Shares resources to solve mutual problems.
- **Communication**:Presents information with clarity and consistency.
- **Accountability**:Assumes responsibility for personal actions, behaviours and results.
- **Performance Management**:Achieves quality of work on a consistent basis.
- **Planning and Risk Management**:Divides objectives into manageable tasks and sets deadlines to keep projects moving forward.