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Project Administrator
4 months ago
Please refer to the
job aid for instructions on how to apply.
Department of Physics
Position Summary:
Under the supervision of the CFI Project Lead, the Project Administrator provides efficient and effective administration in support of the pan-Canadian group within the international nEXO research project. The incumbent will be responsible for the day-to-day administrative and financial aspects of the project to ensure project milestones are met and that all financial transactions are within budget. The incumbent will also provide a liaison function with various stakeholders to achieve project objectives.
Primary Responsibilities:
- Act as a liaison between the international nEXO project, CFI, vendors.
- Monitor project status and activity progress according to schedule and address delays.
- Assist in the preparation of reports and provide updates to project and leadership teams, and funding agencies.
- Accurately monitor the costs, budget, revenues, and expenditures. Ensure CFI contributions and financial records are up to date.
- Assist in the preparation of budgets including tracking in-kind contributions from vendors and from international partners. Assist with procurement of complex scientific equipment while ensuring compliance with funding regulations and project requirements:
- Support the preparation of documents for procurements
- Organize meetings for procurements and institutional buyers
- Oversee requests for information and change control process through large procurements
- Provide support and coordination with the hiring of external contractors
- Track established project objectives and monitor the project quality standards to ensure they are met.
- Act as a resource person and answer project-related queries.
- Establish and foster effective working relationships by identifying needs and providing support in project delivery.
- Organize and participate in meetings throughout different stages of the project. Take minutes and follow up on actionable items.
- Perform other administrative related duties as assigned by the supervisor
Other Qualifying Skills and/or Abilities
- Experience working in a university environment an asset. PMP designation and project management experience are strong assets. A self-starter with leadership and excellent communication skills, who enjoys working in a team environment. Demonstrated experience working with budgets and monitoring expenses. Demonstrated organizational skills and ability to multi-task and able to prioritize and meet frequent deadlines. Proficiency with Microsoft Office, Excel, Word, Outlook and MS Project. Experience with McGill Marketplace and Minerva are an asset. Must have a good understanding of the academic research environment. Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
- Additional Information: This position is paid from research funds
- How to Apply:- Ensure you are connected to VPN before logging into Workday
- Minimum Education and Experience:
- DEC III 3 Years Related Experience /
Hourly Salary:
(MUNACA Level H) $32.09 - $39.78
- Hours per Week:
- 8.75 (Part time)
Supervisor:
Associate Professor
Position End Date (If applicable):
2023-09-26
- Deadline to Apply:
- 2023-03-23
- ._
