Practicum Placement Assistant

4 months ago

Kingston, Canada Queen's University Full time

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary

A Brief Overview

**Job Description**:
What you will do
Coordinates program logistics including intake, fee collection, ongoing communications, monitoring attendance, and scheduling.

Acts as the first point of contact and administers and records scholarships, bursaries, and awards.

Provides administrative support to the department including scheduling, coordinating meetings, room and equipment booking, agendas, minutes, updating records, mail distribution, office supply inventory, and transcription review.

Coordinates events including school fairs, orientations, information sessions, webinars, seminars, training days, lectures, debates, conferences, award presentations, parties, social functions, and fundraising activities.

Coordinates communications, including announcements, routine correspondence, website updates, and, promotional materials.

Collects, records and enters grades.

Generates statistical data for enrolment purposes.

Updates and maintains course websites.

Coordinates domestic and international travel for staff.

Evaluates practicum placements to ensure they fulfil program and Ministry of Education requirements.

Performs accounting and bookkeeping activities including accounts payable, expenses, awards, records, and reports.

Other duties as required in the support of the department and/or unit. Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
in building administration preferred. Required Experience
More than 2 years and up to and including 3 years of experience.
Experience working at a post-secondary education institution considered an asset.

Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset. Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements
Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.

Provide information to others that requires technical or administrative explanation or interpretation.

Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.

Adapt messages to meet the needs of the intended audience.

Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.

Participate in project team meetings and is involved in developing individual and team project plans.

Identify new problems and seeks information and input to fully understand the cause.

Identify opportunities to improve the effectiveness and efficiency of work processes.

Break down concrete issues into parts and synthesizes information succinctly.
Respect diversity and promotes inclusion in the workplace.

Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.
Employment Equity and Accessibility Statement

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