Administrative Assistant, Victim Services

3 months ago

Pictou, Canada Province of Nova Scotia Full time

**Department**:Justice

**Location**:PICTOU

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:09-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal support and offers a range of services to assist victims of crime.

Within Victim Services we promote victims’ rights and interests and advise government on issues relating to victims of crime; and work with justice partners and the community to develop policies and programs that address the needs of crime victims. We can help provide the victim, spouse, or relative, with information, support and assistance as their case moves through the criminal justice system. When criminal charges are laid, victims and family members can contact us directly for help. We provide a range of services including the following programs: Provincial Victim Services Program, Child Victim/Witness Program, Criminal Injuries Counselling Program, Victim Impact Statement Program, Restitution Program, and the Sexual Offense Legal Representation Program.

**About Our Opportunity**:
You are responsible for assisting in the delivery of services to victim of crime by providing a broad range of secretarial/administrative functions in a fast-paced environment to the Provincial Victim Services Program. In addition, you may be called on to provide administrative support to other Regional offices and Head office including the Director, the Senior Manager, the Manager of Special Initiatives, Aboriginal Victim Case Coordinator and Restitution Coordinator.

The office will depend on your ability to work in a fast-paced environment as well as the ability to be organized and prioritize tasks.

**Primary Accountabilities**:

- Answering the main phone line; preparing correspondence; managing a database
- Front desk coverage, direct contact with the public, victims of crime, justice partners to help navigate to the appropriate service
- Preparing statistics on a spreadsheet; code blocking invoices for signature and payment for the regional offices
- Booking new and recurring meetings (in person and virtual); opening, preparing, and distributing mail
- Maintaining an electronic filing system; ordering office supplies; ordering print material
- Preparing quotations for off site training events; taking minutes for meetings

**Qualifications and Experience**:
Your knowledge of the Justice Enterprise Information Network (JEIN) and issues impacting victims, along with work experience in the criminal justice system, and trauma informed training would be considered assets. Bilingualism with oral and written skills in English and French will also be considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
Include, but not limited to:
Four years of related work experience**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

**Working Conditions**:

- May be required to work overtime on occasion
- Stress level may be higher than normal due to the nature of the work and type of confidential information exposed to, often dealing with difficult situations, persons under considerable stress, and experiencing traumatic events
- There is a high demand for accuracy and attention to detail while working in a complex service area

**Additional Information**:
**This is a PERMANENT employment opportunity located in Pictou.**

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths for Nova Scotians. Department Specific Flexible working schedules.**Pay Grade**: CL 18

**Salary Range**: $1,684.00 - $1,884.17 Bi-Weekly

**Employment Equity Statement**:

  • Administrative Assistant, Victim Services

    3 months ago

    Pictou, Canada Government of Nova Scotia Full time

    **Competition #**: 43319 **Department**: Justice **Location**: PICTOU **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 09-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child...

  • Victim Services Navigator

    4 months ago

    Pictou, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:PICTOU COUNTY **Type of Employment**:Relief **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:13-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and...

  • Human Trafficking Navigator

    3 weeks ago

    Pictou, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:PICTOU **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:18-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal support and...

  • Administrative Assistant

    3 months ago

    Pictou, Canada Government of Nova Scotia Full time

    **Competition #**: 43318 **Department**: Justice **Location**: PICTOU **Type of Employment**: Casual **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 09-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court...

  • Administrative Assistant

    3 months ago

    Pictou, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:PICTOU **Type of Employment**:Casual **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:09-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal...

  • Manager Regional Service Delivery

    3 months ago

    Pictou, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:PICTOU **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:11-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice is responsible for providing support to victims...

  • Manager Regional Service Delivery

    3 months ago

    Pictou, Canada Government of Nova Scotia Full time

    **Competition #**: 43281 **Department**: Justice **Location**: PICTOU **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 11-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Maintenance Enforcement and Victim Services Division of the Department of Justice is responsible for...

  • Human Trafficking Navigator

    3 weeks ago

    Pictou County, Canada The Government of Nova Scotia Full time

    About Our OpportunityThe Government of Nova Scotia is seeking a skilled and compassionate Human Trafficking Navigator to join our Victim Services team. As a key member of our team, you will play a critical role in delivering high-quality support services to survivors of human trafficking and their families.Key ResponsibilitiesClient Support and Case...

  • Administrative Assistant I

    3 months ago

    Pictou, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Temporary, Part-time (0.6 FTE) Program Name: Branch Operations Number of Hours Bi-Weekly: 45 Work Schedule: Days On-Call: No **Job Summary**: - The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a...

  • Administrative Assistant

    3 months ago

    Pictou, Canada Nova Scotia Health Authority Full time

    **Req ID**:168429** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Sutherland Harris Memorial Hospital** **Department**:OPNZ Vets Veterans Unit** **Type of Employment**:Temporary** **Hourly FT long-assignment** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:10-Nov-23** Nova...

  • Human Trafficking Navigator

    1 week ago

    Pictou County, Canada Government of Nova Scotia Full time

    **Job Title: Victim Services Navigator** **Job Summary:** Deliver the Provincial Victim Services Program, supporting survivors and families of human trafficking and sexual exploitation, and providing referrals to culturally appropriate resources. Competition #: 43983 Department: Justice Location: PICTOU Type of Employment: Permanent Union Status: NSGEU -...

  • Office Administrator

    4 months ago

    Pictou, Canada Canadian Maritime Engineering Ltd. Full time

    The Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to employees and customers. The Office Administrator also supports project and office team members with a variety of administrative tasks. Position Responsibilities include, but are not...

  • Administrative Clerk

    3 months ago

    Pictou, Canada Maritime Odd Fellows Home Full time

    **Maritime Odd Fellows Home** **Job Posting - Administrative Clerk** The Maritime Odd Fellows Home is a 47 Bed Long Term Care Facility located in the town of Pictou, overlooking picturesque Pictou Harbour. The Odd Fellows Home has a long history providing quality care to our valued Residents and is in need of a full time Administrative Clerk to join our...

  • Administrative Clerk

    3 months ago

    Pictou, Canada Maritime Odd Fellows Home Full time

    **Maritime Odd Fellows Home** **Job Posting - Administrative Clerk** The Maritime Odd Fellows Home is a 47 Bed Long Term Care Facility located in the town of Pictou, overlooking picturesque Pictou Harbour. The Odd Fellows Home has a long history providing quality care to our valued Residents and is in need of a full time Administrative Clerk to join our...

  • Office Assistant

    1 week ago

    Pictou, Canada Town of Pictou Full time

    **Position Summary**: General responsibility includes support services in a police services environment. Work includes general office administration, preparing reports, drafting letters and records management. Front desk and receptionist duties, as well as providing support for meetings. **Required Qualifications**: 1. Completed secondary education, or an...

  • Justice Officer

    3 months ago

    Pictou, Canada Government of Nova Scotia Full time

    **Competition #**: 42739 **Department**: Justice **Location**: PICTOU **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 13-May-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of...

  • Justice Officer

    3 months ago

    Pictou, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:PICTOU **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:13-May-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible...

  • Assistant Health Services Manager

    4 months ago

    Pictou, Canada Nova Scotia Health Authority Full time

    **Req ID**:176846** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Sutherland Harris Memorial Hospital** **Department**:OPNZ Site Management Rural Sites Pic Co** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:28-Mar-24** Nova...

  • Administrative Assistant I, Supply Clerk

    4 months ago

    Pictou County, Canada VON Full time

    Description Position at VON Canada (Nova Scotia) Requisition Details: Employment Status: Temporary, Part-time (0.6 FTE) Program Name: Supply Clerk Number of Hours Bi-Weekly: 45 Work Schedule: Days Anticipated End Date: February 2025On-Call: No Job Summary: The Administrative Assistant I will be working in the Supply Room as Supply Clerk, they...

  • Physiotherapy Assistant

    4 months ago

    Pictou, Canada MacLeod Cares Full time

    Under the clinical supervision of the Physiotherapist and Occupational Therapist, the Physiotherapist Assistant supports the OT and PT services offered within MGHSL Homes. The Physiotherapy Assistant reports directly to the Director of Facility and Resident Care and/or Director of Facility & Resident Programs. He/she is also responsible for assisting in the...