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Administrative Assistant/receptionist

4 months ago

Dorval, Canada LISI Aerospace Canada Full time

**Why Lisi Aerospace?**

LISI AEROSPACE is in the top 100 in the global aerospace value chain and specializes in the design and manufacture of high-tech metal components to enhance aircraft safety and performance. Active since 1950 in the fastener market (no. 3 worldwide), LISI AEROSPACE has been a recognized player in metal components for aircraft engines and airframes since 2011.

Our products feature in a majority of the world’s aircraft and at every stage in their life cycles. Serving more than 300 customers in 30 countries, our teams excel through their capacity to innovate and ensure exceptional operational performance.

**Position Summary**

The Administrative Assistant / Receptionist takes on various administrative tasks to support the management team. The incumbent performs general administrative activities following the instructions from direct manager.

**Essential Duties and Responsibilities**
- Greets visitors, manages badges, registers and follows all Health and Safety protocols;
- Answers, screens, and forwards incoming calls;
- Responds to questions and requests with accurate information;
- Supports the team by performing tasks related to writing, editing, reviewing, updating and producing information documents to ensure their linguistic quality;
- Produces and transcribes various documents, such as correspondences, debriefings, meeting minutes, reports, statistics, and other requested documents and memos;
- Performs document management tasks and updates files (opening, closing, filing, access control, circulation, archiving, etc.);
- Provides support to team members with information research, operational processes, reports and other ad-hoc requests;
- Performs various administrative tasks related to internal management (invoice follow-up and validation, office supply inventory management, receiving and sending mail, etc.);
- Monitors the inventory of uniforms, safety shoes, promotional items and other materials and supplies;
- Helps with the logístical organization of various events and activities (team or other meetings, committees, training sessions, teleconferences, public relation activities, recruitment events, etc.);
- Supports Purchasing Department, follows-up on delivery status with suppliers and issues POs for office supplies;
- Ensures reception area and other common areas are tidy and presentable;
- Organizes business travel and meetings as requested (flight and hotel reservations, conference calls, taxi reservations, etc.);
- Other duties as assigned by the direct manager or the management team.

**Required Skills and Abilities**
- Vocational diploma in administration or related field;
- 2 years of relevant experience in a similar position;
- Proficiency in Microsoft Office Suite (Word, PowerPoint and Excel);
- Advanced knowledge of English and French, both spoken and written;
- Excellent communication skills;
- Professionalism, courtesy, discretion and attention to detail;
- Superior organization skills and dedication to completing projects in a timely manner.

**Your ideal background**
- Approachability and positive attitude;
- Customer focused;
- Professionalism, courtesy, discretion and attention to detail;
- Superior organization skills and dedication to completing projects in a timely manner.

**HSE**

Employees are required to comply with the company and governmental health, safety and environmental (HSE) regulations and procedures; they must wear personal protection equipment (PPE), such as safety glasses, hearing protection, or proper footwear, in specified areas at all times.

**What you can expect at Lisi Aerospace Canada**:

- Competitive compensation package
- Flexible working schedule, possibility to work from home
- Comprehensive group insurance plan (Health, Vision, Dental)
- RRSP matching
- Employee and Family Assistance Program
- Free parking for all employees
- A workplace that values teamwork, innovation, exceptional customer service, integrity and continuous commitment to health and safety.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,000.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 2 years (preferred)
- receptionist: 2 years (preferred)

Work Location: In person