Office / Department Administrator

4 weeks ago


Burlington, Canada CIMA+ Full time

**Welcome to a place where people are at the heart of everything we do.**

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

**Mission**

Due to continuing growth, CIMA+ has an immediate opening for an Administrator position, working out of our Burlington office. This position will provide the opportunity to join our innovative, supportive, and dynamic team. You will be working with an array of engineering and planning disciplines assisting with general administrative tasks; with an opportunity to work on a variety of projects.

**Primary Responsibilities**

**Office Duties**:

- Reception duties such as phone call management and mail/package management
- Ordering and maintenance of office supply inventory and equipment
- Credit card reconciliation
- Assist with new employee onboarding and orientation
- Participate in the office Health and Safety / Joint Health and Safety Committee (JHSC)
- Assist in office tasks to meet ISO 9001 certification requirements
- Organize meeting / company event logistics, for example, travel and food arrangement, car rental, etc.

**Financial and Project Management**:

- Assist with project invoicing and follow up
- Assist with Project Submittal and Request for Information (RFI) processing
- Assist Project Managers to maintain CIMA+ Management System throughout the life cycle of the project
- Accounts receivable and accounts payable processing

**Other General Tasks**:

- Internal and external communications
- Preparation and follow-up of meetings and office /department presentations
- Occasionally attend and take meeting minutes
- General organizational tasks
- Other duties as assigned

**Profile**
- Positive attitude with good communication, interpersonal skills, and employment record
- 5+ years of executive administration or relevant experience
- Detail oriented, with superior organizational skills and the ability to prioritize
- Ability to work both independently and cooperatively as part of a team
- Ability to adapt and work in a fast paced environment
- Willingness to take on new tasks on an as needed basis
- Exceptional problem-solving skills
- Demonstrate skills in the use of computer utilizing programs such as Microsoft Office

Contact Corine Tchakoute

LI-Hybrid


  • Office Administrator

    2 weeks ago


    Burlington, Canada U W Burlington Full time

    UW Burlington is the GTA’s leading promotional advertising firm. We are currently seeking a skilled and dedicated individual to join our team as a part-time office Administrator. This position offers a fantastic opportunity to contribute to our organization’s growth and success by assisting with various HR administrative tasks and supporting our...

  • Office Administrator

    4 weeks ago


    Burlington, Canada OnePlan Business Centres Full time

    **Company Overview**: Founded in 2015, OnePlan, Inc. (OnePlan Business Centres) is a growing company that provides flexible, turnkey serviced office space, meeting rooms, and virtual office services to Burlington and surrounding communities. Membership at OnePlan offers small business owners, startups, and business professionals the ability to focus on...

  • Office Administrator

    4 weeks ago


    Burlington, Canada OnePlan Business Centres Full time

    **Company Overview**: Founded in 2015, OnePlan, Inc. (OnePlan Business Centres) is a growing company that provides flexible, turnkey serviced office space, meeting rooms, and virtual office services to Burlington and surrounding communities. Membership at OnePlan offers small business owners, startups, and business professionals the ability to focus on...

  • Office Administrator

    4 weeks ago


    Burlington, Canada OnePlan Business Centres Full time

    **Company Overview**: Founded in 2015, OnePlan, Inc. (OnePlan Business Centres) is a growing company that provides flexible, turnkey serviced office space, meeting rooms, and virtual office services to Burlington and surrounding communities. Membership at OnePlan offers small business owners, startups, and business professionals the ability to focus on...

  • Office Administrator

    21 hours ago


    Burlington, Canada OnePlan Business Centres Full time

    **Company Overview**: Founded in 2015, OnePlan, Inc. (OnePlan Business Centres) is a growing company that provides flexible, turnkey serviced office space, meeting rooms, and virtual office services to Burlington and surrounding communities. Membership at OnePlan offers small business owners, startups, and business professionals the ability to focus on...

  • Office Administrator

    4 weeks ago


    Burlington, Canada Celeros Flow Technology Full time

    **For over 140 years, our products have helped ensure the safe, reliable operations of key industries. With a passion for precision and partnership, Celeros Flow Technology (“Celeros FT”) continues this heritage of high performance and dependability, providing mission-critical, sustainable flow control solutions for our customers around the...


  • Burlington, Canada SB Partners Full time

    SB Partners LLP is a full-service Chartered Professional Public Accounting firm located in Burlington, Ontario. For over 45 years, SB Partners has served a diverse set of clients and is one of the leading independent CPA firms in the GTA. Our primary client base is entrepreneurial, owner-managed businesses, high net-wealth, corporate subsidiaries and...


  • Burlington, Canada Tempel Canada Company Full time

    Tempel is America’s largest manufacturer of magnetic laminations for the motor and transformer industry, dating back to 1945. With manufacturing facilities in USA, Canada, Mexico, China, and India we continue to be a fast-growing industrial manufacturer providing a full range of highly efficient transformer components at our facility in Burlington Ontario,...


  • Burlington, Canada Evertz Microsystems Limited Full time

    Working with the Administrative group, you will be involved in the daily administrative operations within the Payroll department. **Responsibilities**: - Tracking employee vacation days and absences and updating calendars/ records - Responding to employee questions regarding vacation bookings and entitlements - Updating reports, organizing and filing...


  • Burlington, Canada Tempel Canada Company Full time

    Tempel is America’s largest manufacturer of magnetic laminations for the motor and transformer industry, dating back to 1945. With manufacturing facilities in USA, Canada, Mexico, China, and India we continue to be a fast-growing industrial manufacturer providing a full range of highly efficient transformer components at our facility in Burlington Ontario,...

  • Office Administrator

    3 weeks ago


    Burlington, Canada DLL Full time

    **Our Organization** DLL is not your average financial services company. In fact, we are above average in almost every way. With an employee engagement score of 85% (compared to the 72% industry average), it sure seems like we are doing something right. And, while most companies survive fewer than 20 years, 2019 marked our 50th. We collaborate with...

  • Office Administrator

    3 weeks ago


    Burlington, Canada DLL Full time

    **Our Organization** DLL is not your average financial services company. In fact, we are above average in almost every way. With an employee engagement score of 85% (compared to the 72% industry average), it sure seems like we are doing something right. And, while most companies survive fewer than 20 years, 2019 marked our 50th. We collaborate with...

  • Office Administrator

    4 weeks ago


    Burlington, Canada Beltech Engineering & Associates Inc. Full time

    As an experienced Office Administrator, you will strengthen the service to our clients and assist Beltech’s continued growth. The position will require you to have a high attention to detail and be well organized, with a proficiency in MS Word, Excel, and Quickbooks. The position will entail, - Setting up new project files - Assisting engineering and...

  • Office Administrator

    3 weeks ago


    Burlington, Canada Vetrex Group Inc. Full time

    **Vetrex Group Inc., Sales and Marketing Company** **Office Administrator (Burlington, ON)** 1 full-time permanent position Vetrex is an innovative animal health sales and marketing company that supplies quality products and excellent service to Canadian veterinarians. At Vetrex we strive to facilitate the work of veterinarians by providing supportive...

  • Office Administrator

    4 weeks ago


    Burlington, Canada Ele-Com Electrical Services Full time

    Contract Position - Office Administrator Office Administrator is required immediately to cover a 20 month leave at an electrical contracting company located in Burlington, Ontario. Our company has a number of business lines; electrical construction and maintenance, telecommunications conduit/cable installation and security cage manufacturing and...


  • Burlington, Canada Beth Israel Lahey Health Full time

    Office Assistant, Neurology Department, Burlington Office Assistant, Neurology Department, Burlington Apply locations Lahey Hospital and Medical Center time type Full time posted on Posted 3 Days Ago job requisition id JR65366 When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary:...


  • Burlington, Canada Service Inspired Restaurants Full time

    Company & Brand Overview: **Our Story** At Service Inspired Restaurants we take great pride in our diverse portfolio of restaurants and believe a brave, bold and results-driven culture inspires and creates new opportunities for everyone. Our values and promises are not simply a dream, vision, or mission, but a way of life for every person that becomes or...


  • Burlington, Canada KTtech services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and...


  • Burlington, Canada Mountainside Collision Services Ltd Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Asset languages**: - Hindi - Panjabi; Punjabi **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan...


  • Burlington, Canada Butlers Management Services Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...