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Administrative Assistant
3 months ago
**Job Summary**
**What is the opportunity?**
This position will support the Vice President of Financial Services by providing assistance in planning, developing, coordinating and implementing strategic initiatives. You will coordinate client and employee correspondence (both written and verbal) for VP including supporting problem resolution and responding to escalated issues. You maintain schedules including sales meetings and coordinate travel plans and booking of facilities. You may also participate in scheduled meetings for transcription purposes.
**What will you do**
- Manages the schedules, ensuring they are effectively time-managed to create capacity for required activities.
- Organizes and facilitates work-related meetings and other functions involving a wide array of constituents, coordinating conference calls, group events (i.e. strategy sessions, cross-business meetings, focus groups etc.), notifying and confirming participants, preparing agendas and supporting materials, organizing facilities as well as food services
- Performs various and sundry administrative duties including photocopying, facsimile transmission, and ordering and maintaining office supplies, office moves, phone, computer service
- Composes letters, memos, spreadsheets, reports, and other documentation as requested
- Provides phone back-up for other administrative support
- Assists Executive Area administrative staff in maintaining various vendor/contact relationships.
**Other duties may include**:
- Prepares and gathers reports for specific needs or presentations leveraging available tools and resources
- Assists with annual planning and may prepare budget for the commercial team
- Instructs other staff within department of PC operations, reporting general building maintenance when needed
- Orders department supplies as needed
- Coordinates PC and furniture needs and moves
- Prepares and processes department’s personnel records
- Manages business expenses for the VP and team, ensuring corporate expense claims are coded correctly and submitted in a timely fashion for verification and approval through the expense reimbursement system
- Acts as a pre-verification officer for department expense reports on behalf of the VP to aid in approval flow of all team expenses
- In addition to supporting the Vice President, the Executive Assistant will provide certain administrative support to the respective team. The role is a key point of contact for the team and their internal partners._
**What do you need to succeed?**
**Must-have**
- Previous related experience supporting senior level management
- Bilingualism (English and French) required, as you will regularly do business with partners across Canada
- Requires comprehensive skill and knowledge of organization practices and banking industry
- Must be detail oriented with strong organizational skills and the ability to multi-task
- Must work effectively with all levels of management
- Ability to work in a team-oriented environment
- Excellent communication skills
- Ability to exercise independent judgment and take the initiative
- Good interpersonal skills and communication skills, both oral and written
- Must be a self-starter and able to work with limited supervision
- Superior time management skills
**What’s in it for you?**
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- Embedding career-long learning opportunities into our DNA.
- Providing easy access to career resources.
- Having a variety of career opportunities available
**Job Skills**
**Additional Job Details**
**Address**:
1100 RUE DU LUX, UNIT 210:BROSSARD
**City**:
BROSSARD
**Country**:
Canada
**Work hours/week**:
37.5
**Employment Type**:
Full time
**Platform**:
Personal and Commercial Banking
**Job Type**:
Regular
**Pay Type**:
Salaried
**Posted Date**:
2024-01-31
**Application Deadline**:
2024-02-14
**I**nclusion** and Equal Opportunity Employment**
At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
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