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Executive / Admin Assistant for World Class Design

4 months ago

Montréal, Canada Orizon Design Full time

The role
We (Orizon Design) are looking for a part-time Executive assistant / Admin (you?) with experience in the digital design space (websites & apps). We are looking for someone extremely organized to work in a smile-first environment, helping with social medias, design presentations, internal & external communications. On top of that, if you are OBSESSED with the latest Web design trends (in a totally healthy way...), we might be destined to work together. This position is fully remote and could lead to other roles (Product Manager) and evolve to being full time. For now, we estimate the workload at around 10 hours per week (1 to 2 hrs per day).

Orizon was born in Montréal but we have team members in North America, Europe and pretty much everywhere. We use creativity in the service of our vision and design websites, apps, and brands for startups and Fortune 500 companies in various industries (Health & wellness, science, fintech, fitness, fashion, social networks). Our latest clients include Adobe, RedBull, Western Digital, ZARA, and the founder of Tinder. We are a leading agency and we are growing. Fast. This is why we need you.

"But what's in it for me?"
Autonomy, a fully remote environment, flexible hours. But that’s not all. At Orizon, you can experience and influence a culture that is shaped by ambitious, passionate, and purposeful people who aspire to create unforgettable moments through digital experiences. At the end of the day, our mission is to put a smile on people's faces (starting with our own).

Your tasks
- Collaborate closely with the CEO, assisting in various areas of the business (customer management, creating documents and proposals, supporting the design team).
- Oversee weekly calls with our clients and designers for presentations and updates (capture the requirements when/if necessary, assist with time management).
- Be present during sales calls to help introduce the company. (We need someone who is comfortable with video calls and articulate.)
- Bonus tasks:

- Ensure that our team has everything they need (connect with them, double-check their workload daily, and be mindful of balancing the creative process with business goals). Act as the guardian of time, ensuring that our projects stay on track to consistently deliver amazing user experiences. Assist with internal and external communications (social media; we have a large audience there). Conduct quality assurance when/if necessary. Potentially help schedule team events & activitiesYour Profile
- Excellent communication skills
- Work is fully remote, but we would prefer the person can be next to Montreal
- Meticulous and extremely organized (we have many projects going on at the same time)
- Fluent in English
- Si tu parles aussi français, c'est super
- Great team player
- Familiar with Slack and GoogleMeet
- Design, digital background, or marketing knowledge is a plus
- Understanding of UX/UI principles and philosophies is a plus

**Job Types**: Permanent, Part-time, Full-time
Part-time hours: 10 per week

**Salary**: $16.00-$30.00 per hour

**Benefits**:

- Commuter benefits
- Work from home

Schedule:

- Monday to Friday
- On call

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
All the work can be done remote

Application question(s):

- Do you have any experience using Slack or Google meet?

Do you have any experience in the design or marketing industry?
- Are you usually available for different time slot to jump on calls with our designers and clients when needed?
- How would you rate your French and English from a scale of 1 to 10?
- Do you have any experience with customer support or presentations?

**Education**:

- Secondary School (preferred)

**Experience**:

- executive/admin assistant: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person