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Administrator, Capital Projects

5 months ago

Mississauga, Canada Pure Industrial Full time

**Responsibilities**
- Handle general professional administration of a highly confidential and sensitive nature across multiple cities;
- Calendar management and regularly coordinate meetings and conference (audio & video) calls;
- Complete and process expense reports, professional registrations and any other delegated processes;
- Create all new vendor setups;
- Document production including the creation of presentations, proposals, and other documents;
- Responsible for creating, reviewing and obtaining approval on monthly accruals and cash forecasting;
- Lead the Purchase Order process from creation, through approval and distribution to vendors ensuring it is accurate and done in a timely manner;
- Lead the monthly invoicing process, ensuring invoices are received, distributed, reviewed, coded, entered and processed with a high degree of accuracy and urgency;
- Organize travel itineraries and arrangements as needed;
- Support the team’s budgeting of supplies and expenses on a quarterly basis;
- Setting up, maintaining, and ensuring the accuracy of the Job Cost and Construction Manager platforms;
- Basic understanding of contract administration and disbursements;
- Saving, filing and maintaining project files on the common drive

**Required Skills and Experience**
- Experience with PO’s, capital expenditure, invoice processing, accruals and Yardi;
- Excellent interpersonal, oral, and written skills with the ability to liaise with all levels within the organization; to work effectively with specialists across multiple sectors;
- Ability to cover teams of multiple professionals and manage multiple priorities with competing timelines;
- Exceptional time management and organizational skills;
- Fluency in English is a requirement; fluency in French would be an asset;
- Advanced knowledge of MS Office;
- Ability to work well in a small team environment;