Proposal Manager

5 months ago

Toronto, Canada Gannett Fleming, Inc. Full time

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**Position Impact**

The **Proposal Manager** position supports one or more business lines and contributes to meeting the goals in Gannett Fleming’s strategic plan by leading key business development support efforts.

This opportunity will be based in our **Toronto **office

**The Work You’ll Do**

**Proposals**
- Able to lead at least 2 complex proposals concurrently with other smaller proposals, as needed
- Leads high priority proposals. Single responsible manager on each individual proposal effort assigned and as such, supervises the work product of individual staff supporting the proposal. Assumes any and all proposal support roles over the course of proposal development, as needed, to ensure timely completion of high-quality proposals, SOQs, and other materials as needed
- Supports interview teams, schedules/facilitates kick-off meeting and rehearsals, and prepares presentation and supporting materials
- Organizes, coordinates, and prepares interview content requiring limited input from Manager except for quality check
- Develops content for presentation needs
- Helps prepare and coach interview teams
- Enters and tracks opportunities and proposals in CRM

**Capture Planning**
- Provide capture plan support for short
- to
- medium length capture phase and relatively complex pursuits with limited oversight needed by Manager to plan and implement activities
- Capture planning activities in close coordination with Business Line Leaders and Project Managers. Capture planning includes, but is not limited to: facilitate Issue/Feature/Benefit/Proof (IFBP) workshops with internal clients; assist with pre-RFQ and pre-RFP positioning tasks such as coordinating white papers, attendance recommendations for conferences; helping with client development plans and follow-up needs; performing gap analysis; summarizing key value propositions and sales/win themes; and performing targeted client/opportunity-specific research in order to expand PM and Division’s knowledge of targeted pursuits and potential competitors
- Liaise with respective MARCOM staff during capture planning to coordinate early input, as required
- Clear understanding of best practices for Capture Planning
- Proficient with capture planning support activities and able to identify need for best practice flexibility with approval from Manager to flex within the framework of best practices on small opportunities
- Keeps all CRM documentation updated
- Formats/edits capture management plans in accordance with company templates and standards

**Client Management**
- Coordinates client management activities for Tier 1 or Tier 2 clients with some oversight from manager and periodic reviews. Provides research support, scheduling, and organization of information
- Facilitates/supports client management meetings for Tier 1 Clients
- Coordinate with respective MARCOM to define needs for support
- Assures documentation in CRM is compliant with BDLP and requires limited monitoring/follow-up from manager
- Formats/edits client management plans in accordance with company templates and standards
- Requires occasional oversight and input from Manager/senior level BD to advance client management activities
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**The Qualifications You’ll Need**
- Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required
- Normally 8-10 years of experience in leading, coordinating, planning, and developing AEC proposals and qualifications, sales/technical presentations
- Has experience leading proposal efforts for the numerous agencies in the Greater Toronto area (MetroLinx, TTC, Transportation clients in the GTA)
- Demonstrated successful performance with increased responsibilities in the past 5 years (minimum), including a minimum of 2 years of supervisory experience
- Proficiency with capture planning concepts and best practices
- At least 2 years of experience supporting capture planning by participating in multiple pursuits
- Normally at least 6 years of experience in Gannett Fleming core service areas
- Superior organizational skills, the ability to create and communicate effectively, and proven experience in completing quality work on time
- High attention to detail and the ability to adapt quickly to changing conditions while effectively driving teams to produce high-quality deliverables
- 2-3 years of proposal interviews participation/support leadership, with demonstrated increased responsibilities over past 5 years.
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At Gannett Fleming, we believe in _improving_ the lives of the people we serve. We believe in _innovation_ and social responsibility. We believe in the _diversity_ of our team and the creative solutions they provide. We believe in embracing _change_ and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients,

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