Permit Intake Clerk

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 21473

Permit Intake Clerk (Periodic)
Planning & Economic Development
Building Division
Hamilton City Hall

NUMBER OF VACANCIES: All current & upcoming full-time vacancies

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week
- GRADE: F
- SALARY/HOUR: $30.176 - $32.800 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Temporary (up to 12 months)

Job Description ID #: A14059

**SUMMARY OF DUTIES**

Reporting to the Supervisor, Plan Examination, performs administrative duties associated with the operation of the Building Engineering Section and clerical and front counter duties.

**GENERAL DUTIES**

Prepare and type various documents, reports, correspondence, forms, lists, records, memoranda, letters and legal documents from copy and dictated notes. Check and proofread letters and documents for accuracy.

Corresponding with internal and external stakeholders pertaining to Building Division matters.

Experience using online permit systems, Point of Sale (POS) terminals, and Laserfiche systems.

Assist with the administrative portion of building permits which includes answering inquiries, performing calculations, and collecting development charges and other related fees.

Set up and maintain office filing system, such as correspondence, departmental records, forms and cards for the Section. Keep or retain general office records and reports. Input, manipulate and retrieve data and prepare status reports. Retrieve and print information from microfiche or electronic storage.

Sort and distribute incoming mail and faxes, process outgoing mail for the Section.

Take and transcribe minutes of meetings.

Arrange and schedule meetings for managers and professional staff.

Requisition and maintain office supplies, including processing invoices and forwarding for approval of payment.

Provides back-up support to the Building Engineering Support Assistant role as needed in times of absence or workloads necessitates.

Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Perform other duties as assigned which are directly related to the major responsibilities of the job.

**QUALIFICATIONS**

1. Previous business office experience related to duties listed above normally acquired through a combination of education and relevant administrative work experience.

2. Demonstrated experience in a computerized environment. Must have excellent computer skills with intermediate knowledge of Microsoft Word, Excel & Outlook.

3. Demonstrated work experience inputting and manipulating data with speed and accuracy at an intermediate level. Work experience and knowledge of AMANDA is preferred.

4. Demonstrated ability to deal with customer requests for service and assistance; responds promptly to customer needs.

5. Demonstrated organizational skills with demonstrated ability to work within defined timeframes.

6. Client/customer-orientated experience and service in a building and/or construction environment.

**NOTE**:This is a newly created position. The incumbent(s) or the department has the option to have the salary grade assigned to this position re-evaluated within nine months of the initial filling of this position. The Director of the division must review and submit the submission to Human Resources within 45 days of receiving it. All required forms of the job evaluation submission must be fully completed in order for the review to occur. If fully completed and updated job evaluation forms (with an updated draft job description) are not received within nine months of the initial filling of the position, the existing job description and rating shall be confirmed.

**THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.**

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Disclaimer:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discriminatio