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Receptionist

3 months ago

Regina, Canada Sask Sport Full time

**Job Title: Receptionist**

**Location: Regina**

**Reports to: Executive Assistant**

**Type: Permanent - Full Time**

As the initial contact point for the organization this position is responsible for providing a professional, courteous, and efficient service to the Sask Sport employees, Sask Lotteries Prize Payout office and to the residents utilizing the services provided by the Administration Centre for Sport, Culture and Recreation.

**Primary Duties and Responsibilities**

As the Receptionist your day-to-day responsibilities may include, but not limited to:
1. Provide general reception duties for 1860 & 1870 Lorne Street buildings.
- Opening and closing buildings daily.
- Meet and direct all visitors including vendors, clients, and customers.
- Maintaining reception area to always ensure that it is clean and welcoming.
- Answering incoming calls and directing inquiries to the appropriate association/individual.
- Greet visitors, determine nature and purpose of visit, and direct or escort them to specific destinations; Notify association/individual of arrival of visitor.
- Completing bookings and confirmations for boardrooms each week.
- Preparing boardrooms for meetings - consists of tidying, making coffee, ordering food, setting up telephone for conference calls, flip chart paper, etc.
- Completing month end summary of all front desk charges.
- Receiving and sending courier packages.
- Processing incoming and outgoing mailings.
- Sorting and distribution of all incoming faxes.
- Maintaining office equipment - i.e. printer, fax machine, change toner, paper, etc.
- Maintaining and ordering office supplies for 1870 Lorne St, 2205 Victoria Ave and Stadium.
- Maintaining and tracking Sask Sport, and Sask Lotteries beneficiary materials inventory and building access cards.
- Other duties as assigned.

2. Provide general administrative duties
- Special administrative projects including overflow work from other divisions and Executive Assistant, including assisting events, and helping with tasks for strategic projects.
- Inputting data and maintaining databases.
- Creating Word, Excel, Adobe documents as needed.
- Other administrative duties as assigned.

**Knowledge, Skills, and Abilities**
- Demonstrated knowledge and experience in the following areas:

- Previous experience in an administration role.
- Experience in the non-profit sector an asset.
- Demonstrated skills in the following areas:

- Communication - verbal, written, reception, and interpersonal.
- Microsoft Word, Excel, PowerPoint, and various databases.
- Administration, organization, and time management with attention to detail.
- Demonstrated abilities in the following areas:

- Self-motivated and enthusiastic.
- Effectively manage a variety of tasks and be able to adapt to unexpected interruptions and adjustments to priorities throughout the day.
- Work with mínimal supervision and contribute to a team environment.

**Qualifications and Experience**
- Office Admin Diploma or equivalent combination of experience and education.
- Two years’ experience in a role that demonstrates the ability to perform the duties required for this position.

**Working Conditions**
- Full time (37.5 hours per week), Monday to Friday 8:30am to 4:30pm, 30-minute lunch.
- Office environment, occasionally lifting items between 10 - 35lbs.

**How to Apply**

Qualified applicants, please send a resume and cover letter outlining your experience and how you will be the best fit for this position to:
Only those selected for an interview will be contacted.

Thank you for your interest in Sask Sport.

Pay: $35,352.00-$44,784.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2024-06-07