Operations Assistant

4 months ago

Vars, Canada Louis W. Bray Construction Full time

Louis W Bray Construction is a family-owned and operated Heavy Civil General Contractor, but we are more than just your regular heavy civil construction company. Bray was founded based on mutual respect across the organization. We continue to foster the family atmosphere that Louis started. Our employees never feel like a number or another cog in the wheel. Each and every employee is an integral part of the organization. We work together, we play together, and we get involved together.

We offer a competitive hourly rate, health & dental benefits, an RRSP matching program, and a culture that revolves around employee development and promotion from within.

Compensation depending on experience

**Position Summary**:
As the Operations Assistant, you play a pivotal role in ensuring seamless communication and alignment of priorities within our departments. Your responsibilities encompass providing essential administrative and operational support to department leaders while overseeing their daily administrative functions. In this capacity, you manage information flow, facilitate internal and external communication, coordinate appointments and meetings, participate in and document management meetings, promote Health & Safety, and liaise with the HR and Finance departments. Additionally, you are tasked with creating and maintaining various documents, including reports, correspondence, presentations, packages, and spreadsheets, all while upholding data accuracy. Your role extends to supporting department leaderships fostering a positive, collaborative, and efficient work environment.

**Responsibilities**:

- Effectively manage verbal and written communication, both internally and externally, to promptly address inquiries, disseminate information, clarify details, and ensure follow-up by relevant personnel on critical matters. Engage in discussions for information exchange with various internal and external contacts.
- Take charge of submitting, preparing, and updating locate packages for projects, as well as requesting and updating locates.
- Maintain an accurate and up-to-date meeting schedule for the department, including coordinating meetings with well-defined agendas, notifying interested parties, compiling background information, preparing packages, and facilitating meetings.
- Follow up with Project Managers on late/missing monthly revenue and subcontractor issues, conduct monthly meetings to update the forecasted 6-month revenue, transfer job costs to/from various phase codes as requested by Project Managers, and assist in resolving missing invoice costing.
- Track COR documentation requirements on SiteDocs, collaborating with field personnel to ensure weekly and monthly compliance.
- Monitor deficiencies and corrective measures resulting from workplace inspections and incident investigations.
- Download/upload training certificates, manage and track attendance, and oversee timekeeping for staff training. Liaise with Finance, Payroll, and Human Resources as necessary.
- Initiate follow-up procedures with staff and stakeholders. Resolve day-to-day issues, assess operational procedures, and offer guidance to management when needed. Support subcontractors for a seamless startup and closeout process and contribute to the development of new policies, processes, quality improvement initiatives, and strategic initiatives.
- Encompass any additional tasks that may arise to support the department's smooth operations.

**Qualifications**:

- Demonstrated ability to work both independently and collaboratively, resolve administrative issues, prioritize workload, and adapt to changing organizational priorities.
- Strong organizational skills, with the ability to prioritize and work efficiently under time constraints to meet deadlines.
- Excellent verbal and written communication skills, characterized by professionalism, courtesy, and clarity.
- Proficiency in recording and transcribing meeting minutes.
- Experience working in Health and Safety or the construction industry is considered an asset.

  • Production Operator

    3 months ago

    Vars, Canada Perma-Pipe Canada, Ltd. Full time

    **Job Summary** **Want to Join a Growing Team?** Our Ontario Manufacturing Facility is now accepting resumes for an energetic, dependable and physically fit **Production Operator **to support our growing business. Perma-Pipe Canada, Ltd. is a dynamic, global supplier of pipe coating solutions and factory pre-insulated piping systems to the oil & gas,...

  • CNC Operator

    3 months ago

    Vars, Canada Quality Quartz Full time

    Job Title: CNC Operator Job Summary: **Responsibilities**: - Set up and operate CNC machines to perform tasks such as drilling, grinding, milling, etc. - Read and interpret technical blueprints and drawings. - Monitor machine operations to ensure proper functioning. - Inspect finished products for quality and precision. - Maintain cleanliness and...

  • Operations Assistant

    3 months ago

    Vars, Canada Nin Transportation Full time

    **About us** NIN is a Canadian company that offers transportation, logistics, and warehousing solutions. Our focus is to provide high-end customer service and to cover the needs of large and medium clients. Our multicultural team is our greatest asset. We are proud to have a diverse workforce that allows us to grow and innovate continually. **Job Types**:...

  • Loader Operator

    4 months ago

    Vars, Canada IAA Holdings, LLC Full time

    IAA Holdings, LLC (IAA), a leading provider of loss recovery services to the insurance industry in Canada, has an opening for a Loader Operator I at our facility in Vars, ON IAA is Canada's leading live and live-online salvage vehicle auction company with auction facilities across British Columbia, Alberta, Ontario, Quebec, and Atlantic Canada. IAA's...

  • Production Operators and Yard Labourers

    4 months ago

    Vars, Canada Perma-Pipe Canada, Ltd. Full time

    **Job Summary** **Want to Join a Growing Team?** Our Ontario Manufacturing Facility is now accepting resumes for energetic, dependable and physically fit **Production Operators and Yard Labourers** to support our growing business. Perma-Pipe Canada, Ltd. is a dynamic, global supplier of pipe coating solutions and factory pre-insulated piping systems to...

  • Lot Assistant I

    5 months ago

    Vars, Canada OPENLANE Full time

    Who we’re looking for: What we Offer: - Competitive pay- RRSP with company match- Tuition Reimbursement for eligible programs- Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization- Company culture of internal promotions, diverse career paths, and meaningful advancement You Are: - Adaptable. You will...

  • Operations Manager

    3 months ago

    Vars, Canada MacEwen Agricentre Inc Full time

    **Company Background** When MacEwen Agricentre first opened its doors in 1983, it was a team of just three employees. With capital investments consistently improving MacEwen Agricentre's facilities, the company continues to grow and strives to be the best. MacEwen Agricentre now employs over 95 full time employees. **Operations Manager** If you are a...

  • Administrative Assistant

    4 weeks ago

    Vars, Canada Louis W. Bray Construction Full time

    **About Us: Louis W. Bray Construction Limited is a family-owned and operated Heavy Civil General Contractor, but we are more than just your regular heavy civil construction company. Bray was founded based on mutual respect across the organization. We continue to foster the family atmosphere that Louis started. Our employees never feel like a number or...

  • Spray Applicator and CNC Operator

    1 day ago

    Vars, Canada Perma-Pipe Canada, Ltd. Full time

    **Want to Join a Growing Team?** Our Ontario Manufacturing Facility is now accepting resumes for energetic, dependable and physically fit **Spray Foam Applicators and CNC Operators **to support our growing business. Perma-Pipe Canada, Ltd. is a dynamic, global supplier of pipe coating solutions and factory pre-insulated piping systems to the oil & gas,...

  • Concrete Pump Operator

    3 months ago

    Vars, Canada D&G Landscaping Full time

    **Concrete Pump Operator - Vars Concrete** **Duties would include but are not limited to**: - Operate and maintain concrete pumping equipment - Set up and dismantle the concrete pump equipment - Ensure the proper placement of concrete according to project specifications - Monitor and control the flow of concrete during the pumping process - Perform routine...

  • Operations Customer Service Representative

    3 months ago

    Vars, Canada Intelcom Full time

    Ride the next mile with us! - Operations Customer Service Representative Why choose Intelcom and become one of our Operations Customer Service Representative? - You thrive on helping others and finding solid solutions to whatever comes up as you are assisting customers and drivers to ensure deliveries are completed on time - You enjoy a fast pace and being...

  • Operations Customer Service Representative

    3 months ago

    Vars, Canada Intelcom Full time

    Ride the next mile with us! - Operations Customer Service Representative Why choose Intelcom and become one of our Operations Customer Service Representative? - You thrive on helping others and finding solid solutions to whatever comes up as you are assisting customers and drivers to ensure deliveries are completed on time - You enjoy a fast pace and being...

  • Zoom Boom Operator, Shipping and Receiving

    4 months ago

    Vars, Canada Perma-Pipe Canada, Ltd. Full time

    **Job Summary** **Want to Join a Growing Team?** Perma-Pipe International Holdings, Inc. (NASDAQ:PPIH) is a global engineered pipe services company offering core competencies in anti-corrosion coatings, insulation solutions, containment systems, leak detection systems, engineering support, field service, and custom fabrication. Our office, located in...

  • Bilingual Administrative/accounting Assistant

    3 months ago

    Vars, Canada Battleshield Industries Limited Full time

    **Key Responsibilities**: - Perform daily/monthly accounting operations (including accounts payable, account receivable, account reconciliations) - Data entry using accounting system, spreadsheets and/or word processing - Provide support to office staff - Perform other related administrative responsibilities, as assigned **Qualifications/Experience**: -...

  • Spray Foam Operators/applicators

    3 months ago

    Vars, Canada Perma-Pipe Canada, Ltd. Full time

    **Want to Join a Growing Team?** Our Ontario Manufacturing Facility is now accepting resumes for energetic, dependable and physically fit **Spray Foam Applicators **to support our growing business. Perma-Pipe Canada, Ltd. is a dynamic, global supplier of pipe coating solutions and factory pre-insulated piping systems to the oil & gas, district heating and...

  • Administrative/accounting Assistant

    3 months ago

    Vars, Canada Battleshield Industries Limited Full time

    **WHAT YOUR DAY WILL LOOK LIKE**: - Perform daily/monthly accounting operations (including accounts payable, account receivable, account reconciliations) - Data entry using accounting system, spreadsheets and/or word processing - Provide support to the office team - Perform other related administrative responsibilities, as assigned **YOUR...

  • Administrative/accounting Assistant

    3 months ago

    Vars, Canada Battleshield Industries Limited Full time

    **WHAT YOUR DAY WILL LOOK LIKE**: - Perform daily/monthly accounting operations (including accounts payable, account receivable, account reconciliations) - Data entry using accounting system, spreadsheets and/or word processing - Provide support to the office team - Perform other related administrative responsibilities, as assigned **YOUR...

  • Production and General Labourers

    2 weeks ago

    Vars, Canada Perma-Pipe Canada, Ltd. Full time

    **Job Summary** **Want to Join a Growing Team?** Our Vars Manufacturing Facility is now accepting resumes for energetic, dependable and physically fit **Production and General Labourers** to support our growing business. Perma-Pipe Canada, Ltd. is a dynamic, global supplier of pipe coating solutions and factory pre-insulated piping systems to the oil &...

  • General Labourer

    4 months ago

    Vars, Canada Perma-Pipe Canada, Ltd. Full time

    **Job Summary** **Want to Join a Growing Team?** Our Ontario Manufacturing Facility is now accepting resumes for energetic, dependable and physically fit **General Labourers** to support our growing business. Perma-Pipe Canada, Ltd. is a dynamic, global supplier of pipe coating solutions and factory pre-insulated piping systems to the oil & gas, district...

  • General Labourer

    3 months ago

    Vars, Canada Perma-Pipe Canada, Ltd. Full time

    **Job Summary** **Want to Join a Growing Team?** Our Ontario Manufacturing Facility is now accepting resumes for energetic, dependable and physically fit **General Labourers** to support our growing business. Perma-Pipe Canada, Ltd. is a dynamic, global supplier of pipe coating solutions and factory pre-insulated piping systems to the oil & gas, district...