Office Administrative Assistant

4 months ago


Thunder Bay, Canada Thunder Bay Real Estate Board Full time

Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 3 years to less than 5 years
**Work setting**:

- Real estate
- Associations and non profit organizations
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Oversee the preparation of reports
- Oversee development of communication strategies
- Manage contracts
- Manage training and development strategies
- Advise senior management
**Supervision**:

- Staff in various areas of responsibility
**Computer and technology knowledge**:

- Electronic scheduler
- Database software
- Accounting software
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- MS Windows
- MS Outlook
**Area of specialization**:

- Correspondence
- Reports and records
- Contracts
- Invoices
**Security and safety**:

- Bondable
- Criminal record check
**Transportation/travel information**:

- Own transportation
- Willing to travel
- Valid driver's licence
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Accurate
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Initiative
- Efficient interpersonal skills
- Dependability
- Judgement
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
**Other benefits**:

- Free parking available



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