Invoicing Specialist

5 months ago

Burlington, Canada O'Dell Associates Full time

O’Dell Associates is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial settings.

**_ Core Focus, Vision & Culture:_**

At O’Dell Associates our purpose and passion is to build trusted relationships and deliver value focused HVAC solutions.

Our vision is to become the premier HVAC solutions provider across Canada by shaping the industry through innovative solutions and a customer-first approach.

Our success is fueled by our people. We offer our employees a work environment that reflects our core values and motivates employees to be their best. We want to mentor and train our employees to help their career growth and we have a family atmosphere that is supportive and centered around teamwork and collaboration.

**_ Our commitment to Diversity, Equity, and Inclusion:_**

We embrace diversity, equity, and inclusion and know that it drives innovation and better positions us for success in the future.

**_
What you’ll be doing:_**

As the Invoicing Specialist, you will be reporting to the Controller. You will be responsible for owning and maintaining the automated accounts payable tool (Docupeak), coordinating and processing vendor bills and credits, reconciling vendor account statements.

**_ Responsibilities:_**
- Managing and owning our Accounts Payable automation tool (Docupeak)
- Processing and coding vendor bills in a timely manner in Docupeak
- Maintain workflows and approvals to ensure quick-time processing of vendor bills
- Respond to internal and external client account inquiries
- Supporting team with vacation coverage
- Other duties assigned by Controller

**_ What you bring:_**
- Strong presentation, written, and verbal communication skills with the ability to effectively communicate with individuals at all levels of the organization.
- Able to deal with people sensitively and professionally at all times.
- Attention to detail.
- Strong organizational, time management skills and the ability to multi-task.
- Ability to work independently and within a virtual or in person team environment.
- Ability to adapt to a fast-changing environment.
- Computer literacy, including effective working skills of MS Office particularly Word & Excel

**Accommodation**

Your accessibility is important to us. In accordance with AODA and the Ontario Human Rights Code, O’Dell Associates will provide accommodations to applicants with disabilities throughout the entire recruitment process. Please inform us of the nature of any accommodation(s) that you may require.

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