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Accounts Receivable Supervisor

4 months ago

North Bay, Canada Cementation Canada Full time

**Accounts Receivable Supervisor**

**Location**:Corporate Office North Bay, ON

**Hybrid Work Schedule**:Remote Option: Monday & Friday / In-Office: Tuesday, Wednesday, Thursday.

**Job Type**:Full Time

**Reports To**:Accounting Manager

**Posted**:February 15, 2024

**About Cementation Canada**:
You feel passionate about what you do. You made the right decision choosing your career path. The question is, are you in the right place? Is your full potential being realized, are you continuing to develop expertise in your chosen field, and does your passion remain strong? At Cementation, we respect experience; we get excited about potential.

Cementation is an underground mine contracting and engineering company. We build mines. Structured to deliver design-build solutions for technically challenging projects, our people build world-class shaft sinking and mine development projects. Our work requires a team approach where respect is expected, and innovation is encouraged if safety is not compromised.

Being an employer of choice in the mining industry has always been a mainstay of our mission statement, and Cementation is proud to have been selected as one of Canada's Top 100 Employers for seven years. Open the door to new opportunities and grow with us. We offer a flexible work environment and support a sustainable life/work balance.

**General Purpose of This Position**:
The Accounts Receivable Supervisor leads the Accounts Receivable team, with oversight of their day-to-day operations. The Accounts Receivable team is responsible for the timely issuance, accuracy and completeness of customer invoices and their collection.

**Essential Duties & Responsibilities**:
**Health & Safety**
- Work in compliance with all health and safety rules and regulations for Cementation.
- Be aware of any health and safety hazards or infractions and report to Health and Safety Department.

**General Duties & Responsibilities**:
**Contract Billing**
- Review and analyze all client-specific contract billing details including, but not limited to: labour, equipment, materials.
- Work collaboratively with Project Controls staff to ensure clarity and conciseness of contract invoicing details.
- Ensure the accounting system is setup effectively for invoicing.
- Maintain organized documentation of customer billing details, purchase orders, service agreements, contracts, change orders, etc.
- Review draft invoices for accuracy and completeness prior to submitting to Project Managers for approval.
- Monitor Accounts Receivable holdback balances and timely invoice releases.
- Investigate and provide feedback for any client related invoicing queries.
- Ensure completeness and accuracy of all financial supporting documentation.
- Post all approved invoices in the accounting system.
- Reconcile project costs versus invoiced costs and follow up on any issues or delays.
- Conduct financial analysis of various invoicing details to assist with project performance and margin analysis as needed.

**Accounts Receivables and Collection**
- Analyze and follow-up of Accounts Receivable aging and collection.
- Ensure all cash receipts are recorded daily.
- Reconcile month-end general ledger account.
- Conduct month-end analyses related to the preparation and posting of revenue accruals.
- Ensure accurate customer account set-up.
- Provide support for financial audits.

**Special Projects**
- Continuously assess existing billing and receivables processes and recommend improvements, where necessary.
- Assist with the execution of ad-hoc projects related to process improvements to support the Accounts Receivable team.

**Supervisory Responsibilities**:

- Oversee, mentor and coach direct reports within the Accounts Receivable team.
- Manage the day-to-day operations of the Accounts Receivable team.
- Issue all Client invoices in a timely manner, ensuring accuracy and completeness.

**Travel Requirements**:

- None.

**Education & Experience**
- Bachelor's degree or diploma in Finance, Accounting, or related field.
- 3-5 years of direct work experience in an Accounts Receivable and Contract Billing environment.
- Excellent understanding of accounts receivable and financial accounting concepts.
- Proficiency in the use of Microsoft Office products, specifically Excel.
- Working knowledge of JD Edwards Oracle software would be an asset.
- Understanding of contracts and contract administration would be an asset.
- Experience in the mining industry would also be considered an asset.

**Skills, Knowledge, & Abilities**:

- Ability to deal effectively and professionally with other departments, clients, and colleagues.
- Demonstrated ability to take initiative and achieve results in a fast-paced and changing environment.
- Able to effectively prioritize workload to ensure deadlines are met.
- Proven leadership skills.
- Excellent problem-solving, organizational, and communication skills.
- Proven ability to deal with confidential information.
- Excellent communi