Archives/heritage and Culture Assistant

4 weeks ago

Simcoe, Canada Norfolk County Full time

**Basic Function**:
The Archives/ Heritage and Culture Assistant will provide administrative support to the Heritage and Culture department as well as support the Archivist in the day-to-day operations of the Norfolk County Archives. This would include research assistance, administration, collections management, public programming, visitor services, assisting with exhibitions, membership, community outreach and marketing. This position will be required to monitor operations in the absence of the Archivist.

**Position Description**:

- Provide guidance and assistance to patrons in the archives reading room when needed.
- Assist with the development, planning and coordination of outreach activities, special events and programming.
- Perform references and retrieval services and respond to long distance research inquiries.
- Work closely with the Archivist, volunteers, community groups, organizations and agencies to promote the archives within the community.
- Assist with reproductions requests, which may include digitizing documents or photographic materials.
- Provide front line customer service ensuring positive and constructive interactions with the public.
- Catalogue incoming collections, including registration and accessioning and other collections work as assigned.
- Work independently due to nature of staffing and operational hours, Archives Assistant is sometimes required to work alone without direct supervision.
- Assist with the management and maintenance of the archives property.
- Assist and provide support to volunteers and students.
- Perform administration functions including deposits, accounts payable and receivables, compiling performance measure data, prepare agendas and minutes, and manage annual contracts.
- Accountable for Heritage and Culture membership program.
- Assist with the administration of municipal heritage designations including records management.
- Develop advertising and marketing materials including monitoring of website and social media accounts.
- Perform other duties and special projects as assigned.

**Requirements**:
**Knowledge and Experience**:

- A post-secondary education in Archival Studies, Records and Information Management, Library Technician and/or Museum Studies or an undergraduate degree in a related discipline.
- Three years of administrative experience to be familiar with the scope of the role.

**Skills and Abilities**:

- Excellent interpersonal skills, ability to interact with the public and assist with inquiries and research requests.
- Excellent administration skills including good financial and time management skills.
- Ability to work effectively with professional staff, volunteers, researchers, members of the community, other community-based organizations.
- Demonstrated ability to market, promote the activities, services and exhibitions of a public archives.
- Ability to work independently and to meet operational needs with shifting priorities.
- Computer expertise required in corporate standard software (Microsoft Office and FileHold) and department-specific software (Past Perfect, File Trail Records Management software, City-View, and Adobe DC Pro).
- Excellent written and oral communications skills.
- Familiarity with library, archives or museum practices.
- Demonstrated research skills.
- Valid Ontario driver’s license and access to a reliable vehicle
- Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act

**Benefits**

**Posting #**:CUPE 74.24

**Position**:Archives/Heritage and Culture Assistant

**Status**:Permanent Full Time

**Employee Group**:CUPE Local 4700

**Salary**: $25.53 - $31.95 per hour (under review)

**Division**:Community Development

**Department**:Heritage and Culture

**Reports To**:Archivist

**Location**: Simcoe, ON

**Posting Period**: October 9, 2024 - October 23, 2024

**How to Apply**:

- Ensure the file extension for your resume document is.doc,.docx or.pdf
- If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file.

Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca

The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.

Thank you for your interest in this position. Only those to be interviewed will be contacted.

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