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Accounts Payable/office Administrator

4 months ago

Chilliwack, Canada Five Corners Meat Co Full time

**Brief Job Description**

The Accounts Payable Clerk/Office Administrator is responsible for processing high volume of accounts payable transactions and is also responsible for the reception and office administration functions for the site.

**Responsibilities**

INVOICE VERIFICATION / PROCESSING
- Ensure invoices have matching purchase orders and packing slips
- Ensure any employee expense claims have proper authorization and in compliance with the company’s expense claim policy
- Obtain necessary authorizations and verify invoices have account /cost centre codes correctly filled out by department managers
- Process accounts payable invoices into the AP sub-ledger including inputting, and coding timely
- Enter any direct charges from the bank, ie. Lease payment, credit card payments, pre-authorized payments, as provided by the Chief Financial Officer or Assistant Controller.

PAYMENT PROCESSING
- Process weekly cheque runs and any required rush payment requests, including the preparation of payment registers, and the distribution of cheques
- Monitor any discount opportunities by managing the supplier payment terms
- Verify accuracy of vendor accounts by reconciling monthly statements and related transactions.

MONTH END PROCESSING
- Ensure all AP entries are completed by no later than the 2nd business day of every month
- Reconcile A/P sub-ledger to general ledger accounts at month-end
- Assist with accrual preparation

OFFICE ADMINISTRATION
- Manage incoming calls and transfer calls accordingly including managing the paging system
- Greet guests in friendly and professional manner on the phone and in person
- Maintain office file systems
- Support employee time and attendance functions
- Proper sign in and sign out of all visitors
- Coordinate outgoing courier packages
- Pick up and distribute incoming mail daily; and stamp outgoing mail daily
- Other duties and/or projects as required

**Requirements**:

- Strong organizational skills
- High attention to detail
- Ability to multi-task for large volume of transactions
- Ability to work independently and work in team environment
- Friendly and professional demeanor
- Excellent communication skills - written / verbal
- 2-3 years of accounts payable experience

**Job Types**: Full-time, Permanent

**Salary**: From $38,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Chilliwack, BC: reliably commute or plan to relocate before starting work (required)

Work Location: One location