Executive Assistant

5 months ago

Toronto, Canada Aecon Group Full time

**Come Build Your Career at Aecon**

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

- **Safety First.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

**At Aecon we**:

- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being**:

- Believe in helping you build your career through our **Aecon University and Leadership Programs**:

- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibility by **minimizing our impact** on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

**What You'll Do Here**:

- Reporting to the Senior Vice President, Nuclear, the Executive Assistant performs a variety of complex and confidential administrative duties requiring a thorough knowledge of organizational procedures. This position requires the ability to work independently, exercising judgment and initiative, while projecting a tactful, diplomatic and professional approach at all times. Reporting to the Senior Vice President, Nuclear, the Executive Assistant performs a variety of complex and confidential administrative duties requiring a thorough knowledge of organizational procedures. This position requires the ability to work independently, exercising judgment and initiative, while projecting a tactful, diplomatic and professional approach at all times.- Provide executive administrative support to the Senior Vice President, Nuclear and the Nuclear Senior Leadership Team
- Provide proactive administrative support with a variety of responsibilities and special projects
- Coordinate schedules, appointments, reservations and travel arrangements
- Responsible for scheduling and arranging of meetings and conference calls involving multiple Senior Executives
- Interact and build relationships with other Executive Assistants and Administrators to easily facilitate meetings and changes to calendars
- Greet clients and visitors in a highly professional manner, consistently exuding professionalism and representing the SVP well
- Plan, organize and follow-up on details related to offsite meetings, social events and other functions for internal and/or external stakeholders
- Coordinate and participate in team meetings, manage agenda items and take minutes as requested
- Prepare reports and presentations for the Executive as required, leveraging strong Microsoft Office skills
- Support the preparation of reports and presentations for operational meetings
- Communicate confidential and sensitive information to senior management/external sources
- Participate in team and strategy meetings as required
- Organize hotel accommodations and transportation for out of town visitors
- Anticipate and assess the needs of executive to ensure their success.
- Other related general administrative duties as require
- **KNOWLEDGE AND SKILL**:

- Post-secondary education (Bachelor’s Degree or College Diploma) or equivalent combination of education and experience
- 3-5 years’ experience supporting a Senior Executive
- Must be available for after-hours communications and tasks (i.e. last minute travel - flights/hotel/meeting changes)
- Ability to maintain strict confidentiality, Ability to confidentially handle sensitive information
- High level of organization, problem solving and multi-tasking skills
- Meticulous attention to detail and accuracy.
- Excellent interpersonal, written and oral communication skills
- Ability to work independently under tight timelines and take initiative to complete required tasks without close direction

**What Makes us Aecon Proud**:

- Engaging and agile workplace culture, collaborative and inclusive

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