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Administrative Assistant

4 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Justice

**Location**:HALIFAX

**Type of Employment**:Term

**Union Status**:NSGEU - NSPG

**Closing Date**:29-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time)

**À notre sujet**:
La Division des Services judiciaires du ministère de la Justice de la Nouvelle-Écosse s’engage à offrir d'excellents services et à assurer l'administration équitable et accessible de la justice.

**Au sujet de cet emploi**:
Dans ce rôle, vous offrez du soutien en matière de secrétariat et d’administration à l’administrateur du tribunal de la Cour suprême de la Nouvelle-Écosse (Division de la famille).

Cela comprend les responsabilités suivantes:

- Répondre aux demandes des clients, des intervenants, de la communauté juridique, de la magistrature, des agences et des fournisseurs externes
- Composer et préparer la correspondance, les rapports et les feuilles de calcul
- Planifier, coordonner et organiser les réunions et leurs éléments logistiques (ordre du jour, procès-verbal, documents de référence, etc.)
- Soumettre les factures, préparer les demandes de remboursement des dépenses et d’autres états financiers
- Maintenir un système de classement et de conservation des dossiers
- Préparer les présentations
- Contribuer aux projets spéciaux

**Qualifications et expérience**:
Vous avez d'excellentes capacités de dactylographie et de transcription, et vous maîtrisez les produits de la suite Microsoft Office (Word, Excel, PowerPoint, Outlook). Vous avez une connaissance pratique des transactions financières, de la facturation, des comptes créditeurs et du travail avec les fournisseurs. Le bilinguisme (français et anglais) est requis.

Pour occuper ce poste, vous devez faire preuve d'initiative et travailler de façon efficace avec une supervision mínimale dans un environnement stimulant en constante évolution. Vous faites preuve d'une grande autonomie et vous savez utiliser vos compétences en matière d'organisation, d'administration et de relations interpersonnelles. Vous utiliserez fréquemment vos compétences en communication efficace et votre capacité d'interagir avec les autres membres du personnel, les membres de la profession juridique, les hauts fonctionnaires du gouvernement, la magistrature, les fournisseurs et les membres du public. Vous devez également avoir un grand souci du détail.

La connaissance du système judiciaire est un atout.

Nous évaluerons les qualités ci-dessus à l'aide d'un ou de plusieurs des outils suivants : examen écrit, test standardisé, présentation orale, entrevue et vérification des références.

Les équivalences comprennent, entre autres:

- 4 ans d'expérience pertinente dans le domaine de l'administration et du secrétariat
- 2 ans d'études pertinentes en administration de bureau en plus de 2 ans d'expérience connexe

**Autres considérations**:
Il s'agit d'un poste doté pour une période déterminée dont la date de fin prévue est le 31 mars 2025. Le type de poste (temporaire, à durée déterminée ou occasionnel) dépend de la date de début de la personne retenue.

**Classification: CL 18**:
Échelle salariale: $1,675.62 - $1,874.80 Bi-Weekly

L'offre d'emploi dépend du résultat de la vérification des antécédents et de la confirmation des titres de compétences, qui doivent être satisfaisants pour l'employeur.

**Administrative Assistant (Secretary 2)/Adjointe Administrative/Adjoint Administrative (Secrétaire 2)**:
Competition # 41650

Administrative Assistant (Secretary 2)/Adjointe Administrative/Adjoint Administrative (Secrétaire 2), Term, HALIFAX

Justice

Posting Closing Date: 29-Feb-24

**About Us**:
The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice.

**About Our Opportunity**:
In this role, you provide secretarial and administrative support to the Court Administrator of the Supreme Court of Nova Scotia (Family Division).

This includes:

- Responding to inquiries from clients, stakeholders, the legal community, judiciary, and outside agencies and vendors.
- Composing and preparing correspondence, reports, spreadsheets.
- Scheduling, coordinating and organizing meetings and the associated logistics (agendas, minutes, background documents, etc.)
- Submitting invoices, preparing expense claims and other financial statements
- Maintaining a filing and record retention system
- Preparing presentations.
- Assisting with special projects.

**Qualifications and Experience**:
To be considered for this opportunity, you have completed a one year secretarial/commercial course and have three or more years of related administrative/secretarial experience in a legal setting. An equivalent combination of training and experience may be considered.

You also possess excellent typing and transcribing skills, as well as proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, O