Accounting Clerk

3 weeks ago

Surrey, Canada Stenberg College Full time

**Job Summary**: The Accounting Clerk will support the college’s day-to-day accounting functions, ensuring accurate and timely financial reporting and record-keeping. This role involves handling various accounting tasks, maintaining financial records, and collaborating with members of the accounting team and other departments.

**Key Responsibilities**:
Accounts Payable:

- Process and manage vendor invoices, ensuring timely payments, accurate record-keeping and maintaining electronic filing system.
- Reconcile accounts payable transactions, purchase orders, vendor statement of account, students refund and resolve discrepancies.
- Allocate e-transfer payments against invoices and posting bank transactions.

Accounts Receivable:

- Post deposit reports and coordinate deposits with the Financial Aid Officer and International Director.
- Perform withdrawal, graduate, and continuing student reconciliations.
- Clear the program refunds account.
- Coordinate with the Financial Aid Officer on grant invoicing and maintain tracking.

Expense Tracking:

- Monitor and record college expenses, ensuring compliance with budgetary guidelines and institutional policies.
- Reconcile employee expenses, corporate credit card transactions, and Concur expense submissions.

General Ledger:

- Prepare journal entries and ensure accurate posting of transactions.
- Assist with month-end and year-end closing processes.

Financial Reporting:

- Contribute or assist in the preparation of financial reports, including monthly, quarterly, and annual reports.

Record Keeping:

- Ensure accurate and organized maintenance of financial records and documentation.
- Assist with archiving and retrieval of financial documents.

Audit Support:

- Provide necessary documentation and support for internal and external audits.
- Assist with the preparation of audit schedules and reports.

Compliance:

- Adhere to accounting standards, college policies, and relevant regulations and internal controls.
- Ensure that financial practices comply with legal and institutional requirements.

Administrative Support:

- Offer general administrative support to the accounting and Finance team, including data entry, filing, and other clerical tasks as needed.

Other
- Ad hoc Reporting
- Perform other related duties as required

**Qualification and Experience**
- Diploma or degree in Accounting, Finance, Business Administration
- Previous experience in accounting or bookkeeping is preferred, but recent graduates with relevant education will also be considered.

**Knowledge, Skills and Abilities**
- Proficiency in Microsoft Office Suite (Excel, Word), and familiarity with accounting software (e.g., Sage, QuickBooks, Great Plains) is beneficial.
- Strong attention to detail, organizational skills, and the ability to handle multiple tasks efficiently. Must be dependable and able to work well under pressure.
- Basic understanding of accounting principles and practices. Knowledge of financial regulations and standards applicable to educational institutions is an asset.
- Effective written and verbal communication skills. Ability to interact professionally with students, staff, and vendors.

Pay: $50,000.00-$555,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Accounting: 1 year (preferred)
- Bookkeeping: 1 year (preferred)

Work Location: Hybrid remote in Surrey, BC V3T 0A3

Expected start date: 2024-12-02

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